Executive, Finance Services

VITAL (Ministry of Finance); Singapore; On-site; SGD 48,000 - 84,000; Full time

Job summary

VITAL (Ministry of Finance) seeks an Executive to manage Finance Services for service partners. You will handle AP and vendor records, issue billings, monitor payments, and assist in financial closings. Proficiency in MS Office and ERP tools is expected.

You will interact with Client Agencies, perform audit-related tasks, and contribute to process improvements while upholding internal controls and compliance standards.

Qualifications

• Preferably 2 years of Accounts or Finance experience; fresh graduates with the right attitude may apply.
• Bachelor-level studies in Accountancy, Finance or Business Administration.
• Strong judgement, analytical ability, and attention to detail.
• Good communication, ability to work under pressure and meet deadlines.
• Proficiency in MS Office and familiarity with finance systems (e.g., ERP/HR payroll tools).

Responsibilities

• Execute daily Accounts Payable transactions and manage vendor records with supporting documents.
• Issue billings to clients, monitor receipts, and prepare aging reports with follow-up for late payments.
• Record cash receipts, investigate discrepancies, and post to correct accounts.
• Perform AP, AR, GL reporting and month/year-end closings; assist with audit schedules.
• Handle WHT for foreign invoices and GST returns via IRAS portal as required.
• Monitor dashboards, ensure timely processing, and maintain internal controls.
• Liaise with Client Agencies to resolve operational matters per finance procedures.

Skills

Accounts payable

Finance reporting

Analytical skills

Attention to detail

Communication skills

Teamwork

MS Office

Education

Degree in Accounting/Finance

Tools

Excel

Workday

SAP

PowerBI

VBA

Job description

What The Role Is

We are seeking a highly motivated Executive to join our Finance Services team. As a key member of our organisation, you will be responsible for managing and administering Finance Services for our service partners.

What You Will Be Working On

• Execute the daily Accounts Payable transactions independently such as creating vendor records and processing payments accurately by verifying against the supporting documents, and seeking clarifications from Client Agencies, when required
• Issue billings to external parties on behalf of client agencies and monitor the receipt of monies regularly, including the preparation of aging reports. Promptly follow up with Reminder and Late Payment Interest (LPI) Letters, if necessary
• Account for monies received by creating deposit records in the Finance System and to investigate further if there are discrepancies
• Understand the different types of account codes/cost centres and appreciate the various accounting treatments to ensure that all transactions are posted to the appropriate accounts. Clarify with Client Agencies and post re-class journals if necessary
• To perform relevant Accounts Payable, Accounts Receivable, General Ledger reporting and reconciliation (including month-end and year-end closing) as required, including the preparation of Accounts Payable & Accounts Receivable audit schedules, customer confirmations and relevant related party confirmations for financial year-end closing
• Filing withholding tax (WHT) for foreign supplier invoices and the GST Returns via the IRAS portal, making adjustments where required.
• Prioritize and monitor outstanding transactions using relevant reports and dashboards; and work with the team leads to ensure that transactions are processed timely and accurately.
• Ensure that all controls implemented in the function are complying with IMs, SOPs, Training Manuals, Finance Circulars, etc., before processing the transactions.
• Act as first point of contact for Client Agencies to resolve all operational matters and assist on queries in accordance with the finance operating procedures and guidelines within stipulated service standards
• Seeking AGD Helpdesk’s assistance if there are system issues that cannot be resolved internally
• Prepare supporting documents and provide support for internal and external audit purposes
• Conduct holistic reviews of work processes and systems and recommend possible improvements to achieve greater efficiency and effectiveness
• Provide UAT support whenever there are systems enhancements
• Any other ad-hoc projects or tasks assigned by supervisors

What We Are Looking For

We are looking for individuals who are passionate to join us in transforming the delivery of Corporate Services for the Public Service. To be successful in the role, you should possess the following attributes and competencies:

• Preferably with 2 years of Accounts or Finance experience; Candidates without relevant experience but possess good attitude and willingness to learn are welcome to apply
• Preferred Course of Studies in Accountancy or Finance or Business Administration
• Strong judgement and analytical skills
• Good attention to detail
• Ability to work under pressure and deliver within stipulated timelines
• Effective oral and written communication with good presentation skills
• Ability to work both independently and as part of a team
• Strong stakeholder management and customer service skills
• Logical and Critical thinking abilitiesStrong numerical aptitudeIT savvy with excellent grasp of Microsoft Office and strong appreciation for current and upcoming technologies such as Robotic Process Automation (RPA), data analytics, artificial intelligence and other tools (e.g., Access, Macros, Power Query, VBA, Tableu, PowerBI) will be advantageous
• Knowledge of HR/Payroll software (Excelity Payroll, Workday, SAP) will be advantageous.
  Note: Kindly provide your resume/CV in pdf format without any bookmarks.
  We regret to inform that only shortlisted candidates will be notified.