Building Facilities Officer

MUSTARD SEED INVESTMENT HOLDINGS PTE LTD; Singapore; On-site; SGD 42,000 - 65,000; Full time

Benefits offered by this job

Staff discounts

Job summary

MUSTARD SEED INVESTMENT HOLDINGS PTE LTD is seeking a meticulous Facilities Officer to support day-to-day management of company-owned properties. Reporting to the Property Manager, you will liaise with tenants, coordinate inspections, and help manage leases and maintenance across multiple sites.

This role demands strong organizational skills, attention to documentation, and the ability to supervise contractors and in-house staff to ensure safe, compliant and efficient operations.

Qualifications

• Diploma in Real Estate / Building Management / Hotel Facilities Management or Higher NITEC in Facilities Management
• Ability to schedule and manage inspections, maintenance, and repair activities effectively
• Strong coordination and supervisory skills to manage contractors and in-house teams
• Familiarity with building services, systems, and equipment, including ACMV, fire protection, and automation systems
• Detail-oriented with strong documentation and inventory management skills
• Proficiency in Microsoft Office, Google Workspace
• Good communication and interpersonal skills
• Ability to work independently and multi-task

Responsibilities

• Manage and liaise with tenants for all properties under the company.
• Schedule rosters, inspections, and maintenance of hard and soft services, including cleaning, security, pest control, landscaping, building, mechanical and electrical systems.
• Oversee general management tasks, such as contract administration, sourcing and calling for quotations, license renewals, and estate management.
• Maintain proper documentation and inventory within the department.
• Monitor and ensure the safe and efficient operation of all plants and equipment across all properties.
• Coordinate and supervise maintenance activities carried out by contractors and in-house staff, including technicians, cleaners, and security officers, for building services, systems, and equipment.
• Conduct on-site inspections and monitor work progress. Supervise contractors during building works, mechanical and electrical maintenance, and urgent repair tasks to ensure compliance with required specifications and standards.
• Analyse defects in plants and equipment and initiate corrective actions.
• Perform any other ad-hoc duties as assigned.

Skills

Microsoft Office

Google Workspace

Communication

Interpersonal skills

Multi-tasking

Education

Diploma in Real Estate / Building Management / Hotel Facilities Management

Higher NITEC in Facilities Management

Job description

Job Overview:

As a Facilities Officer (Property Executive) at Vanguard business unit, you will be responsible for assisting with the day-to-day management and operations of the company's properties. Reporting to the Property Manager, you will be involved in a variety of tasks, including tenant liaison, property inspections, lease management, and coordinating maintenance and repair activities. We are seeking a detail-oriented and organized individual who can effectively manage multiple responsibilities and ensure the smooth operation of the properties under your care.

Benefits:

• Structured development pathway with opportunities to advance into senior property management roles.
• Hands on experience managing diverse properties and working directly with landlords, tenants, and service providers.
• Office situated in a prime area, convenient for both meetings and commuting.
• Enjoy exclusivestaff discountson our premium furniture and lifestyle products.
• Access to industry training, workshops, and professional development opportunities.

Key Responsibilities:

• Manage and liaise with tenants for all properties under the company.
• Schedule rosters, inspections, and maintenance of hard and soft services, including cleaning, security, pest control, landscaping, building, mechanical and electrical systems (e.g., ACMV, fire-fighting and fire protection systems, and building automation systems).
• Oversee general management tasks, such as contract administration, sourcing and calling for quotations, license renewals, and estate management.
• Maintain proper documentation and inventory within the department.
• Monitor and ensure the safe and efficient operation of all plants and equipment across all properties.
• Coordinate and supervise maintenance activities carried out by contractors and in-house staff, including technicians, cleaners, and security officers, for building services, systems, and equipment.
• Conduct on-site inspections and monitor work progress. Supervise contractors during building works, mechanical and electrical maintenance, and urgent repair tasks to ensure compliance with required specifications and standards.
• Analyse defects in plants and equipment and initiate corrective actions.
• Perform any other ad-hoc duties as assigned.

Requirements:

• Knowledge and experience in project management for building works is an added advantage.
• Diploma in Real Estate / Building Management / Hotel Facilities Management or Higher NITEC in Facilities Management
• Ability to schedule and manage inspections, maintenance, and repair activities effectively.
• Strong coordination and supervisory skills to manage contractors and in-house teams.
• Familiarity with building services, systems, and equipment, including ACMV, fire protection, and automation systems.
• Detail-oriented with strong documentation and inventory management skills.
• Analytical skills to identify defects and propose corrective measures.
• Relevant experience in managing building, condominiums, hospitality, office or commercial building.
• Proficiency in Microsoft Office, Google Workspace
• Good communication and interpersonal skills.
• Ability to work independently and multi-task.