EXECUTIVE, CONFIDENTIAL SECRETARY (CONTRACT)

PEC PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

PEC PTE. LTD. in Singapore seeks a skilled Secretariat/Administrative professional to provide secretarial and administrative support, manage calendars, coordinate internal and external meetings, prepare presentation materials, arrange travel and handle expense claims.

The role emphasizes confidentiality and meticulous record-keeping. Candidates should have a Diploma, about 5 years of confidential secretariat experience, strong MS Office skills, and excellent interpersonal communication.

Qualifications

• Diploma in any discipline, preferably Secretarial.
• 5 years of confidential secretariat experience is preferred.
• Good knowledge in bookkeeping/accounting.
• Self-driven, resourceful and a good team player.
• Excellent interpersonal and communication skills.
• Meticulous, organized and able to handle high level of confidentiality.
• Effectively bilingual to liaise with overseas counterparts.
• Proficient in all MS Office Application.
• Able to commit for 6 months.

Responsibilities

• Provide secretarial and administrative support.
• Managing of work calendar, schedule internal/external meetings and appointments.
• Preparation of presentation materials and otherdocuments.
• Travel arrangements.
• Processing expense claims.
• Prepare reports and maintain filing system.
• Organizing office operations and office maintenance.
• Clerical functions e.g. correspondence and expense management, maintaining filing systems.
• Retention, protection, retrieval, transfer, and disposal of records.
• Keeping management informed by regularly providing reports; summarizing information.
• Event planning and execution.
• Perform any other ad-hoc duties assigned by immediate supervisor.

Skills

Secretarial skills

Interpersonal skills

Communication skills

Confidentiality

Bilingual

MS Office proficiency

Team player

Education

Diploma in any discipline

Prefer Secretarial qualification

Tools

MS Office

Job description

Duties & Responsibilities

• Provide secretarial and administrative support.
• Managing of work calendar, schedule internal/external meetings and appointments.
• Preparation of presentation materials and otherdocuments.
• Travel arrangements.
• Processing expense claims.
• Prepare reports and maintain filing system.
• Organizing office operations and office maintenance.
• Clerical functions e.g. correspondence and expense management, maintaining filing systems.
• Retention, protection, retrieval, transfer, and disposal of records.
• Keeping management informed by regularly providing reports; summarizing information.
• Event planning and execution.
• Perform any other ad-hoc duties assigned by immediate supervisor.

Qualification & Experience Generally Required

• Diploma in any discipline, preferably qualification in Secretarial.
• 5 years of confidential secretariat experience is preferred.
• Good knowledge in bookkeeping/accounting.
• Self-driver, resourceful and a good team player.
• Excellent interpersonal and communication skills.
• Meticulous, organized and able to handle high level of confidentiality.
• Effectively bilingual to liaise with overseas counterparts.
• Proficient in all MS Office Application.
• Able to commit for 6 months.