Executive Associate / PA to the CEO

W.S.CONSULTING PRIVATE LIMITED; Singapore; On-site; SGD 36,000 - 51,000; Full time

Benefits offered by this job

Direct access to CEO

Path out of assistant track after six 

No layers, no politics

AI-first: tools provided

5-day work week; Bugis office

Job summary

Well Smart International Investment, a Singapore-based group with operations in Singapore, Australia and New Zealand, invites fresh graduates to join a newly created role supporting procurement and admin. For the first six months you will focus on finding and comparing suppliers and following through to completion, with daily use of AI tools.

After six months we will review and decide the path: operations, project coordination, business development or China sourcing.

Qualifications

• Professional-level Mandarin for reading Chinese-language documents and dealing with suppliers.
• Fluent business English, spoken and written.
• Hands-on use of AI tools (ChatGPT, Claude, Gemini or similar) for research and drafting.
• Reliable follow-through and ability to track open items.
• Honesty in handling supplier relationships and pricing.
• Comfortable with a role that will evolve as you grow.

Responsibilities

• Research and shortlist suppliers, obtain and compare quotations, and provide clear recommendations.
• Deal with suppliers in Mandarin and English, and chase items until closed.
• Help with general office administration (about 15-20% of role).
• Use AI tools daily to research, compare, draft and organise information.
• Take on new projects as the business grows.

Skills

Mandarin

Business English

AI tools usage

Follow-through

Honesty

Adaptability

Education

Tools

ChatGPT

Claude

Gemini

Job description

This is not a traditional PA role.

Well Smart International Investment is a Singapore-based group with operations in Singapore, Australia and New Zealand. You will work directly with our CEO.

This is a newly created role. For the first six months your focus is procurement support - finding and comparing suppliers, and following things through until they are done - plus some general admin for the office. At the six-month mark we sit down with you and decide where you go next: operations, project coordination, business development or China sourcing.

Fresh graduates are welcome. No prior experience is needed and we will train you. What matters is how you think and whether you follow through.

What you will do

• Research and shortlist suppliers, obtain and compare quotations, and put up a clear recommendation
• Deal with suppliers in Mandarin and English, and chase items until they are closed
• Help with general office administration (around 15-20% of the role)
• Use AI tools every day to research, compare, draft and organise information
• Take on new projects as the business grows

What you need

• Professional-level Mandarin - you will read Chinese-language documents and deal with China-based suppliers daily, including over WeChat
• Fluent business English, spoken and written
• Real hands-on use of AI tools (ChatGPT, Claude, Gemini or similar) for research and drafting, not occasional use
• Reliable follow-through - you keep track of your own open items
• Honesty. You will handle supplier relationships and pricing on our behalf
• Comfortable with a role that will change as you grow

What we offer

• Work directly with the CEO and see how commercial decisions actually get made
• A real path out of the assistant track - role and pay reviewed at six months
• One boss, no layers, no politics
• AI-first: we provide the tools and expect you to use them
• 5-day work week, Monday to Friday. Office in Bugis, minutes from Bugis MRT
• Performance bonus

Shortlisted candidates complete a 30-minute practical exercise, then meet the CEO.

We are an equal opportunity employer and assess all applicants on merit.