Executive Assistant to VP — Strategic Ops & Events

LVMH; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Sephora SEA is seeking an Executive Assistant to support the Vice President and Leadership within the Strategic Committee. The role emphasizes seamless operations, effective communication, and proactive problem-solving.

You will manage calendars, coordinate travel, prepare high-quality correspondence and reports, and handle expense processing with strict confidentiality. A proactive, detail-oriented mindset and strong English communication are essential.

Qualifications

• Proven experience as an Executive Assistant supporting C-level executives.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and related software; accounting/expense management experience is a plus.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Proactively managing the VP's calendar, prioritizing engagements and optimizing time.
• Coordinating travel arrangements, itineraries, accommodations, and logistics.
• Preparing high-quality correspondence, presentations, and reports with clarity and accuracy.
• Managing and reconciling expense reports in line with company policy.
• Attending meetings, taking minutes, tracking actions, and supporting material preparation.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Budget management

Tools

MS Office

Job description

Sephora SEA is seeking an Executive Assistant to support the Vice President and Leadership within the Strategic Committee. The role emphasizes seamless operations, effective communication, and proactive problem-solving.

You will manage calendars, coordinate travel, prepare high-quality correspondence and reports, and handle expense processing with strict confidentiality. A proactive, detail-oriented mindset and strong English communication are essential.