Executive Assistant to VP — Strategy, Events & Travel

SEPHORA; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Sephora SEA is seeking an Executive Assistant to support the Vice President and senior leaders, ensuring seamless operations, optimized communication, and progress toward strategic objectives. The role blends executive support with project and event coordination across a fast-paced, inclusive environment.

You will manage calendars, travel, correspondence, presentations, and expense reporting, while coordinating meetings, minutes, and cross-department workshops to drive efficiency and

Qualifications

• Proven experience as an Executive Assistant supporting C-level executives.
• Strong organizational and multi-tasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and other relevant software.
• Experience with accounting / expense management systems is a plus.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Proactively manage VP's calendar and prioritize engagements.
• Coordinate travel arrangements and logistics for executives.
• Prepare high-quality correspondence, presentations, and reports.
• Manage and reconcile expense reports in compliance with policy.
• Attend meetings with the VP, capture minutes, track action items.
• Develop materials for internal and external audiences as needed.
• Plan and execute events and client engagements, including budgets.
• Coordinate cross-department workshops and offsites.
• Set up video conferencing and ensure connectivity for remote participants.
• Act as gatekeeper and manage access to the VP.

Skills

Calendar management

Travel coordination

Executive communication

Discretion and confidentiality

Multitasking

C-level support

Meeting coordination

Tools

MS Office

Video conferencing tools

Accounting software

Job description

Sephora SEA is seeking an Executive Assistant to support the Vice President and senior leaders, ensuring seamless operations, optimized communication, and progress toward strategic objectives. The role blends executive support with project and event coordination across a fast-paced, inclusive environment.

You will manage calendars, travel, correspondence, presentations, and expense reporting, while coordinating meetings, minutes, and cross-department workshops to drive efficiency and