Strategic Executive Assistant to VP & Leadership

Sephora USA, Inc; Singapore; On-site; SGD 65,000 - 90,000; Full time

Job summary

Sephora SEA is seeking an experienced Executive Assistant to support the Vice President and Leaders within the Strategic Committee. You will ensure seamless operations, coordinate communications, and drive key strategic initiatives in a fast-paced environment.

The role demands superb organization, proactive problem solving, and meticulous attention to detail, with responsibility for calendar management, travel planning, meeting material preparation, and cross‑functional collaboration across the

Qualifications

• Experience as an Executive Assistant supporting C‑level executives.
• Strong organizational and multi‑tasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and related software.
• Experience with accounting/expense management systems is a plus.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Proactively managing the VP’s calendar, optimizing time allocation and prioritizing engagements.
• Coordinating travel arrangements, itineraries, accommodations and logistics.
• Preparing and editing correspondence, presentations and reports with clarity and accuracy.
• Managing and reconciling expense reports in line with policy.
• Using accounting systems for invoice processing and budget management.
• Attending meetings, taking minutes and tracking action items for accountability.
• Planning and coordinating events, workshops or offsites as needed.
• Coordinating logistics for in‑person and virtual meetings, including video conferences and refreshments.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Presentations

Expense management

MS Office

Discretion

Tools

Accounting software

Video conferencing tools

Job description

Sephora SEA is seeking an experienced Executive Assistant to support the Vice President and Leaders within the Strategic Committee. You will ensure seamless operations, coordinate communications, and drive key strategic initiatives in a fast-paced environment.

The role demands superb organization, proactive problem solving, and meticulous attention to detail, with responsibility for calendar management, travel planning, meeting material preparation, and cross‑functional collaboration across the