Executive Assistant to Pillar Head – Proactive, On-Site

Singapore University of Technology and Design (SUTD); Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

Singapore University of Technology and Design (SUTD) seeks an Executive Assistant to provide high-level support to the Pillar Head. The role demands independent judgment, ownership of outcomes, and proactive anticipation of needs in a busy academic leadership office spanning curriculum, research, grant review, and external representation.

Key duties include managing a complex calendar, conducting briefings, drafting concise correspondence, and coordinating travel and meetings end-to-end.

Qualifications

• 5–8 years' experience as a Personal Assistant/Executive Assistant to senior leadership in academic, research, or institutional settings.
• Own outcomes, not just tasks, and ensure results meet purpose.
• Excellent written communication with clear, actionable correspondence.
• Strong calendar and stakeholder management with meticulous attention to detail.
• Discretion and sound judgment in confidential academic matters.
• Self-directed, organized and proactive with regular structured briefings.
• Collaborative cross-functional collaboration with Programme Directors, Lab Managers, Student Administration, Teaching Support, Outreach.
• Proficiency in MS Office (Outlook, Excel, Word, PowerPoint, Teams).

Responsibilities

• Manage a complex, fast-changing calendar with full ownership and proactive conflict resolution.
• Conduct structured daily/weekly briefings to confirm priorities and surface issues.
• Draft, summarize, and manage correspondence with complete information for action.
• Coordinate travel, events, and meetings end-to-end with attendance ownership.
• Liaise confidentially with faculty, university leadership, and external stakeholders.
• Anticipate issues and address them to minimise disruption to work.
• Exercise judgment to distinguish urgent matters from routine items.
• Collaborate with Pillar admin team to ensure efficient information flow across functions.
• Serve as coordination point between Pillar Head's office and cross-functional teams.
• Build strong working relationships across the administrative team.

Skills

Calendar management

Stakeholder management

Discretion

Written communication

MS Office

Independent judgment

Tools

MS Office Suite

Job description

Singapore University of Technology and Design (SUTD) seeks an Executive Assistant to provide high-level support to the Pillar Head. The role demands independent judgment, ownership of outcomes, and proactive anticipation of needs in a busy academic leadership office spanning curriculum, research, grant review, and external representation.

Key duties include managing a complex calendar, conducting briefings, drafting concise correspondence, and coordinating travel and meetings end-to-end.