Executive Assistant to Leaders - Client Onboarding & Service

JPMorganChase; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

J.P. Morgan is seeking an Executive Administrative Assistant to support senior leaders in the Client Onboarding and Service team in Singapore.

The role focuses on high-touch administration, complex calendar management across time zones, and discreet handling of sensitive information to enable smooth business operations. You will coordinate meetings, travel, and documentation, while collaborating with a broad assistant community to ensure consistent coverage and exceptional stakeholder

Qualifications

• Minimum 4 years of administrative or executive assistant experience.
• Minimum of a Polytechnic diploma in Business & Administration or equivalent.
• Demonstrated experience supporting senior leaders with complex scheduling and logistics.
• Proven ability to handle confidential information with discretion and sound judgment.
• Strong written and verbal communication skills, including professional correspondence with senior stakeholders.
• Strong organizational skills with meticulous attention to detail and follow-through.
• Ability to prioritize competing deadlines and manage multiple tasks in a fast-paced environment.
• Experience arranging domestic and international travel, including itinerary preparation and time zone coordination.
• Experience processing expense claims and invoices using enterprise workflow tools.
• Ability to work independently with limited supervision and escalated issues appropriately.
• Proficiency with common productivity tools (email, calendar, document creation, and virtual meeting platforms)

Responsibilities

• Manage complex and frequently changing calendars, prioritizing urgent requests and scheduling across multiple time zones
• Coordinate internal and external meetings and conference calls, including rooms, virtual meeting details, and attendee logistics
• Prepare and distribute meeting materials, track action items, and follow up to ensure timely completion
• Arrange domestic and international travel, including flights, hotels, ground transportation, and required travel documentation
• Produce accurate itineraries and ensure travelers receive clear, timely plans and updates
• Provide professional phone and in-office visitor support, resolving or routing requests promptly and appropriately
• Review, prioritize, and respond to incoming correspondence with sound judgment and attention to detail
• Process invoices and submit travel and entertainment expense claims in accordance with required approvals and controls
• Maintain accurate records and support compliance-related processes, including documentation and audit-ready tracking
• Coordinate logistics for client meetings, team events, and visits from senior colleagues, partnering with relevant internal teams as needed
• Provide general office support and backup coverage for other assistants, including overflow support and special projects

Skills

Executive support

Calendar management

Travel coordination

Discretion

Professional communication

Multi-timezone scheduling

Prioritization

Independent work

Education

Polytechnic diploma in Business & Administration

Tools

Enterprise workflow tools

Job description

J.P. Morgan is seeking an Executive Administrative Assistant to support senior leaders in the Client Onboarding and Service team in Singapore.

The role focuses on high-touch administration, complex calendar management across time zones, and discreet handling of sensitive information to enable smooth business operations. You will coordinate meetings, travel, and documentation, while collaborating with a broad assistant community to ensure consistent coverage and exceptional stakeholder