Executive Assistant - CEO's Office

Mapped; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Mapped seeks an experienced Executive Assistant to support the CEO of a well-established international holdings group. The role offers close exposure to senior stakeholders and involves complex calendar and travel management, board coordination, and philanthropic commitments.

The ideal candidate will be highly polished, service-oriented and composed, with excellent communication skills and the ability to engage confidently with C-suite executives and VIPs.

Qualifications

• 5-10 years of experience as an Executive Assistant or similar role supporting a CEO or senior leader.
• Proven ability to manage complex calendars, travel, and competing priorities.
• Highly polished and professional with confidence interacting with senior stakeholders and VIPs.

Responsibilities

• Provide comprehensive executive and administrative support to the CEO, including complex calendar management, meeting coordination and business support.
• Manage travel arrangements, including detailed itineraries and private aviation coordination.
• Coordinate the CEO's commitments across multiple boards, charities and philanthropic organisations.
• Act as a key point of contact for C-suite executives, internal stakeholders, external clients, board members and VIPs.
• Handle urgent requests and ad hoc errands efficiently and with discretion.
• Provide occasional personal support and coordinate closely with the CEO's Personal Assistant and family office.
• Anticipate the CEO's needs, manage competing priorities and ensure matters are followed through to completion.

Skills

Calendar management

Travel coordination

Stakeholder management

C-suite communication

Discretion and professionalism

Job description

Our client is a well-established international holdings group with interests across a diverse range of industries. This role sits within the executive office of the group's UHNW CEO and offers close exposure to senior stakeholders across the organisation.

Job Overview:

The Executive Assistant will provide dedicated one-to-one support to the CEO, across a broad range of business, board and philanthropic commitments. This role involves complex calendar and travel management, stakeholder coordination and occasional personal support in close collaboration with the CEO's Personal Assistant and family office. The ideal candidate will be highly polished, service-oriented and composed, with excellent communication skills. They should be able to engage confidently with C-suite executives, board members, VIPs and external stakeholders while juggling multiple priorities.

Job Responsibilities:

• Provide comprehensive executive and administrative support to the CEO, including complex calendar management, meeting coordination and business support
• Manage travel arrangements, including detailed itineraries and private aviation coordination
• Coordinate the CEO's commitments across multiple boards, charities and philanthropic organisations
• Act as a key point of contact for C-suite executives, internal stakeholders, external clients, board members and VIPs
• Handle urgent requests and ad hoc errands efficiently and with discretion
• Provide occasional personal support and coordinate closely with the CEO's Personal Assistant and family office
• Anticipate the CEO's needs, manage competing priorities and ensure matters are followed through to completion
• Support ad hoc projects and other requirements arising from the CEO's office

Requirements:

• At least 5-10 years of experience as an Executive Assistant, ideally providing one-to-one support to a CEO, regional leader or similarly senior executive
• Proven ability to manage complex calendars, frequent travel and multiple competing priorities
• Highly polished and professional, with the confidence and gravitas to interact with senior stakeholders and VIPs
• Excellent communication and stakeholder management skills
• Strong service mindset, with prior experience in aviation, airlines, luxury hospitality or other high-touch service environments considered highly advantageous.
• Proactive, adaptable and resourceful, with the ability to manage urgent requests calmly and efficiently
• Pleasant and composed demeanour, with a strong sense of commitment and availability

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.