Executive Assistant to Founders | Multi-Brand Ops & Admin (Singapore)

JUICE FARM PRIVATE LIMITED; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

JUICE FARM PRIVATE LIMITED is seeking an Executive Administrative Assistant in Singapore to support business owners with comprehensive administrative and operational tasks across multiple F&B brands. The role demands discretion, strong organizational skills, and the ability to handle confidential information.

Responsibilities include calendar management, travel planning, minute-taking, and coordinating with vendors and facilities.

Qualifications

• Diploma in Business Administration, Management or related field.
• Minimum 3 years in Executive/Administrative support.
• Experience supporting business owners or senior management.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office and collaboration tools.
• Able to handle confidential information with discretion.
• Experience with tenancy/vendor/facilities matters is a plus.

Responsibilities

• Coordinate executives' calendars, travel arrangements, and meeting schedules.
• Attend meetings, prepare minutes, and track follow-ups.
• Handle confidential matters with professionalism and discretion.
• Prepare reports, presentations, SOPs, and other documents.
• Serve as a liaison for internal and external stakeholders.
• Oversee tenancy matters, leases, and vendor communications.
• Coordinate repairs, procurement, and service providers as needed.
• Maintain records, filing, and administrative documentation.
• Support office administration, including supplies and printing.
• Perform ad hoc duties and projects as assigned by management.

Skills

Calendar management

Meeting coordination

Minute taking

Confidential information handling

Vendor coordination

Microsoft Office

Education

Diploma in Business Administration

Tools

Microsoft Office

Digital collaboration tools

Job description

JUICE FARM PRIVATE LIMITED is seeking an Executive Administrative Assistant in Singapore to support business owners with comprehensive administrative and operational tasks across multiple F&B brands. The role demands discretion, strong organizational skills, and the ability to handle confidential information.

Responsibilities include calendar management, travel planning, minute-taking, and coordinating with vendors and facilities.