Executive Assistant to Director - Strategic Scheduling

DP Architects; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

DP Architects Pte Ltd is seeking an Executive Assistant to provide comprehensive support to a Director or senior management, managing calendars, meetings and communications. The role encompasses document preparation, travel coordination, and coordination with multiple departments to ensure smooth daily operations.

Ideal candidates bring 1–4 years of EA experience in professional services, strong organisation and communication skills, and a high level of professionalism and discretion in handling

Qualifications

• Degree in Business Administration, Office Management or related field.
• 1–4 years of Executive Assistant experience in a corporate or professional services environment.
• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and digital collaboration tools.
• High level of professionalism, integrity and confidentiality.
• Ability to anticipate needs and manage multiple priorities independently.

Responsibilities

• Manage calendars, appointments, meetings, travel arrangements and itineraries.
• Screen and prioritise correspondence, calls and meeting requests.
• Prepare, review and format reports, presentations and documents.
• Maintain filing systems and confidential documents with discretion.
• Coordinate internal and external meetings, agendas and logistics.
• Attend meetings, prepare minutes and track follow-up actions.
• Liaise with internal departments and ensure timely communication.
• Monitor deadlines and assist in management reports and briefing materials.
• Coordinate business engagements and corporate events.
• Assist with expense claims and administrative matters; support special projects.

Skills

Executive support

Calendar management

Communication

Planning

Time management

Discretion

Education

Bachelor’s degree in Business Administration or related

Tools

Microsoft Office

Digital collaboration tools

Job description

DP Architects Pte Ltd is seeking an Executive Assistant to provide comprehensive support to a Director or senior management, managing calendars, meetings and communications. The role encompasses document preparation, travel coordination, and coordination with multiple departments to ensure smooth daily operations.

Ideal candidates bring 1–4 years of EA experience in professional services, strong organisation and communication skills, and a high level of professionalism and discretion in handling