Executive Assistant to Director | Calendar & Strategy

DP Architects Pte Ltd; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

DP Architects Pte Ltd in Singapore is seeking an Executive Assistant to provide comprehensive support to a Director or senior management. You will manage schedules, coordinate meetings, handle communications and ensure smooth daily operations.

The role requires meticulous organizational skills, discretion, and the ability to work across departments. You will prepare reports, travel plans, and assist with business engagements and events.

Qualifications

• 1–4 years of Executive Assistant experience in a corporate or professional services environment.
• Excellent organisational and time-management abilities.
• Confidentiality and professionalism in handling sensitive information.
• Proficiency with Microsoft Office and collaboration tools.
• Strong written and verbal communication.

Responsibilities

• Manage calendars, appointments, meetings, travel and itineraries.
• Screen and prioritise correspondence, calls and meeting requests.
• Prepare, review and format reports, presentations and documents.
• Maintain filing systems and handle confidential information.
• Coordinate meetings, prepare minutes and follow-up actions.
• Support management reports, briefing materials and events.
• Coordinate administrative and operational tasks across departments.

Skills

Organisational skills

Time management

Written and verbal communication

Confidentiality and professionalism

Multitasking and prioritization

Education

Degree in Business Administration or Office Management

Tools

Microsoft Office

Job description

DP Architects Pte Ltd in Singapore is seeking an Executive Assistant to provide comprehensive support to a Director or senior management. You will manage schedules, coordinate meetings, handle communications and ensure smooth daily operations.

The role requires meticulous organizational skills, discretion, and the ability to work across departments. You will prepare reports, travel plans, and assist with business engagements and events.