Executive Assistant to CEO — VIP Scheduler & Global Liaison

Mapped; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Mapped is seeking an Executive Assistant to provide dedicated one‑to‑one support to the CEO, managing complex calendars, travel, and high‑level stakeholder coordination. The role requires discretion, polished communication, and the ability to engage with C‑suite executives, board members and VIPs.

You will coordinate the CEO's commitments across boards and philanthropic initiatives, with close collaboration to the Personal Assistant and family office.

Qualifications

• 5–10 years of experience as an Executive Assistant, preferably supporting a CEO or senior executive.
• Proven ability to manage complex calendars, travel, and multiple priorities.
• Polished, professional demeanor with strong communication skills.
• Experience engaging with C-suite, board members, VIPs and external stakeholders.
• Prior experience in aviation, luxury hospitality or high-touch service is advantageous.

Responsibilities

• Provide dedicated one-to-one executive and administrative support to the CEO, including calendar management and meeting coordination.
• Manage travel arrangements, detailed itineraries and private aviation coordination.
• Coordinate CEO commitments across boards, charities and philanthropic organisations.
• Act as a primary contact for C-suite executives, internal and external stakeholders.
• Handle urgent requests discreetly and coordinate with the CEO's office as needed.
• Support ad hoc projects and tasks from the CEO's office.

Skills

Calendar management

Travel coordination

Stakeholder management

Communication

Executive support

Aviation/Luxury hospitality experience

Job description

Mapped is seeking an Executive Assistant to provide dedicated one‑to‑one support to the CEO, managing complex calendars, travel, and high‑level stakeholder coordination. The role requires discretion, polished communication, and the ability to engage with C‑suite executives, board members and VIPs.

You will coordinate the CEO's commitments across boards and philanthropic initiatives, with close collaboration to the Personal Assistant and family office.