Executive Assistant to CEO & Office Operations

Leukemia and Lymphoma Foundation; Singapore; On-site; SGD 55,000 - 90,000; Part time

Job summary

Leukemia & Lymphoma Foundation (LLF) in Singapore is seeking an Executive, CEO Office & Administration to provide comprehensive secretarial and operational support to the CEO. The role emphasizes confidentiality, calendar management, meeting coordination with external stakeholders, and cross-functional administrative tasks across finance, HR and governance.

The successful candidate will be highly organized, able to manage multiple priorities, and comfortable interfacing with senior stakeholders.

Qualifications

• Diploma or degree in business administration, management, secretarial studies or related field.
• 3–5 years of relevant experience in executive support, office administration or corporate administration.
• Experience supporting senior management or a CEO is advantageous.
• Non-profit/healthcare or professional services environment experience is a plus but not essential.

Responsibilities

• Provide day-to-day administrative and secretarial support to the CEO and manage the CEO's calendar.
• Coordinate meetings with Board members, healthcare partners, donors and external stakeholders.
• Prepare meeting materials, minutes, correspondence and presentations as required.
• Oversee day-to-day LLF office administration, supplies, facilities and vendor coordination.
• Maintain filing, documentation, governance records and ensure confidentiality of sensitive information.
• Support HR administration, onboarding/offboarding coordination and recruitment logistics.
• Assist with procurement, invoices, month-end documentation and general project support.

Skills

Highly organized

Excellent written & verbal

Time management & multitasking

Discretion with confidential info

Stakeholder communication

Education

Diploma or Degree in Business Admin/Management/Secretarial Studies

Tools

Microsoft Office

Job description

Leukemia & Lymphoma Foundation (LLF) in Singapore is seeking an Executive, CEO Office & Administration to provide comprehensive secretarial and operational support to the CEO. The role emphasizes confidentiality, calendar management, meeting coordination with external stakeholders, and cross-functional administrative tasks across finance, HR and governance.

The successful candidate will be highly organized, able to manage multiple priorities, and comfortable interfacing with senior stakeholders.