Executive Operations & Calendar Manager

HL Bank Singapore; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

HL Bank Singapore is seeking an organized executive support professional to manage complex calendars and coordinate travel for the CEO and senior leadership. The role includes handling confidential correspondence, preparing board materials, and coordinating office operations in a fast-paced environment.

You will support departmental heads with urgent operations, control procurement costs, and help plan events while maintaining structured filing systems for data governance and quick retrieval.

Qualifications

• Provide urgent operational support to Department Heads on matters requiring executive management attention.
• Monitor usage and control procurement costs for office supplies and equipment to avoid unnecessary expenditure.

Responsibilities

• Manage complex executive calendars, coordinating high-level meetings across internal departments and external partners.
• Coordinate end-to-end travel itineraries, accommodation, and logistics for the CEO, Heads of Department, and senior management.
• Screen and prioritize incoming calls and communications to manage interruptions and ensure prompt redirection to relevant parties.
• Draft, review, and finalize official correspondence, memos, meeting agendas, and meeting minutes.
• Plan and execute departmental events, town halls, and internal training sessions.
• Maintain a structured physical and digital filing system to ensure data governance and quick retrieval.

Job description

HL Bank Singapore is seeking an organized executive support professional to manage complex calendars and coordinate travel for the CEO and senior leadership. The role includes handling confidential correspondence, preparing board materials, and coordinating office operations in a fast-paced environment.

You will support departmental heads with urgent operations, control procurement costs, and help plan events while maintaining structured filing systems for data governance and quick retrieval.