CEO Office & Administration Specialist

Leukemia and Lymphoma Foundation; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

The Leukemia & Lymphoma Foundation (LLF) in Singapore seeks an Admin Executive to provide executive support to the CEO and to oversee smooth daily office operations. This role requires a highly organized, discreet individual who coordinates multiple administrative matters and liaises with staff and external stakeholders.

Key duties include calendar management, meeting coordination, governance administration, finance and HR support, and general operational tasks.

Qualifications

• Diploma or Degree in Business Administration, Management, Secretarial Studies or related discipline.
• 3–5 years of executive support or office administration experience.

Responsibilities

• Provide day-to-day administrative and secretarial support to the CEO.
• Manage the CEO's calendar, appointments, meetings and scheduling arrangements.
• Coordinate meetings with Board members, donors, vendors and other external stakeholders.
• Prepare meeting materials, correspondence, presentations and other documents.
• Take and prepare minutes or notes of meetings when required.
• Maintain confidentiality over management, staff, patient and organisational matters.

Skills

Organization

Communication

Multitasking

Discretion

Stakeholder liaison

Education

Business Admin degree

Secretarial studies

Tools

Word

Excel

PowerPoint

Outlook

Job description

The Leukemia & Lymphoma Foundation (LLF) in Singapore seeks an Admin Executive to provide executive support to the CEO and to oversee smooth daily office operations. This role requires a highly organized, discreet individual who coordinates multiple administrative matters and liaises with staff and external stakeholders.

Key duties include calendar management, meeting coordination, governance administration, finance and HR support, and general operational tasks.