Administrative Assistant

Multiplier; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Multiplier is seeking a highly organized Admin Assistant to support day-to-day office operations, events management, document handling, and cross-functional coordination for our Singapore office. The role involves visitor management, vendor liaison, and handling sensitive documents in a fast-paced, global environment.

You will provide back-end support to Marketing, Sales, and other functions, manage calendar and travel for leadership, and coordinate logistics for events and meetings.

Qualifications

• 2-5 years of experience in office administration or executive support.
• Based in Singapore.
• Strong organizational skills with attention to detail.
• Proficient with Google Workspace and MS Office.

Responsibilities

• Manage day-to-day office operations and front-desk coordination.
• Coordinate events, visits, and vendor handling for the Singapore office.
• Support cross-functional teams with administrative tasks and document handling.
• Assist with executive calendar, travel arrangements, and expense reimbursements.
• Ensure confidential handling of sensitive materials and compliance.

Skills

Organizational skills

Attention to detail

Communication skills

Google Workspace

Tools

Google Workspace

MS Office

Job description

The global hiring revolution is shaping a future where talent can thrive everywhere, driving innovation and progress on a global scale. Multiplier is at the forefront of this change. By removing barriers and simplifying global hiring, we’re creating a level playing field where businesses and individuals (like you) can compete, grow, and succeed, regardless of geography.

Multiplier empowers companies to hire, onboard, manage, and pay talent in 150+ countries, quickly and compliantly. Our mission is to build a world without limits, where ambitious businesses can look beyond borders to build their global dream teams.

Our unified employment platform, complete with world-class EOR, AOR and Global Payroll products, means it has never been easier to seize the global hiring opportunity.

We’re backed by some of the best in the business, (Sequoia, DST, and Tiger Global), are led by industry-leading experts, scaling fast, and seeking brilliant like-minded enthusiasts to join our team. The future is borderless. Let’s build it together.

About the Role

We are looking for a highly organized, discreet, and proactive Admin Assistant to support day-to-day office operations, events management, document and courier handling, and cross-functional coordination for our Singapore office. This role is central to keeping the office running smoothly from managing visitors and vendors to handling sensitive documents and supporting leadership travel. You'll work across multiple stakeholders in a fast-paced, global environment, so strong prioritization skills and sound judgment are essential.

Core Responsibilities

Office Management

• Manage day-to-day office operations, including visitor management and front-desk coordination
• Administer building and office access cards for employees, contractors, and visitors
• Track and process rental and facilities-related payments; liaise with landlords and vendors as needed
• Maintain office supplies, pantry stock, and vendor relationships (cleaning, maintenance, F&B, etc.)
• Ensure the office is a safe, well-presented, and functional environment at all times

Events Management

• Plan and execute company events, team offsites, and celebrations in Singapore
• Coordinate logistics for internal and external events, including venues, catering, and vendors
• Support regional or global events hosted out of the Singapore office

Cross-Functional Support

• Provide administrative and logistical support to Marketing, Sales, and other functions on an as-needed basis
• Assist with ad hoc projects and initiatives across departments
• Manage soft- and hard-copy document support, including filing, storage, and retrieval
• Support global compliance requirements related to document handling and record-keeping
• Manage company seals and stamps, including secure custody and authorized use
• Handle secure, confidential, and fragile items with appropriate care and protocols
• Coordinate courier pickups and deliveries, and manage stakeholders across departments and external parties

Back-Up Support for Executive Assistant

• Serve as back-up for the Founder's calendar management during EA absence or overflow periods
• Support Founder's travel arrangements and expense reimbursements
• Coordinate travel logistics for leadership visiting the Singapore office

What We’re Looking For

• 2-5 years of experience in an office administration, front-desk, or executive support role
• Candidate to be based in Singapore
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and stakeholders in a fast-paced environment
• Discretion and professionalism when handling confidential information and documents
• Strong written and verbal communication skills in English
• Proficiency with common office and productivity tools (e.g., Google Workspace, MS Office)
• Prior experience supporting a Founder, C-suite executive, or senior leadership team is a plus
• Comfortable stepping into a back-up EA capacity when needed, with the flexibility to handle sensitive calendar and travel matters