Executive Assistant (Technology) - 1-year renewable contract

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

EVOLUTION RECRUITMENT SOLUTIONS PTE. LTD. seeks an experienced executive assistant/strategic partner to support the CIO.

The role requires coordinating across the leadership team, managing priorities, and maintaining executive calendars and governance dashboards. You will prepare briefings, leadership materials, and communications across the technology organization. This position emphasizes strategic support, event planning, budgeting assistance, and ensuring alignment with organizational

Qualifications

• 5+ years of experience supporting senior executives, preferably in technology or corporate functions.
• Bachelor's degree required in a related field.
• Strong organizational, planning and stakeholder management skills.
• Excellent written and verbal communication; able to prepare executive content.
• able to manage multiple priorities independently in a dynamic environment.

Responsibilities

• Act as a trusted partner to the CIO, managing priorities, commitments and strategic initiatives.
• Provide visibility of actions, risks, decisions, and organizational priorities to leadership.
• Support preparation of executive briefings, leadership presentations, and board-ready materials.
• Track strategic programs and ensure alignment with organizational objectives.
• Coordinate CIO Leadership Team cadence, agendas, materials, and follow-up actions.
• Maintain CIO calendar and governance dashboards; support planning, budgeting and reviews.
• Draft and coordinate internal communications on behalf of the CIO; assist in town halls and all-hands meetings.
• Coordinate strategic workshops, offsites, and leadership events; manage logistics and follow-ups.

Skills

Organizational skills

Stakeholder management

Verbal communication

Written communication

Prioritization

Professionalism

Education

Bachelor's degree in Business Administration/Management/IT/Communications

Tools

Microsoft 365

SharePoint

Job description

Please note that visasponsorship is not available at this time.

JD

Job Responsibilities

The ideal candidate is not simply an administrator, but a highly capable business partner who can anticipate needs, coordinate across senior leaders, drive follow-up, and help the CIO maintain focus on the most strategic priorities of the technology organization. They are comfortable interacting with executives, managing ambiguity, and operating as the central coordination point for the CIO's office. Strategic Support to the CIO

Strategic Support to the CIO

• Act as a trusted partner to the CIO in managing priorities, commitments, and strategic initiatives.
• Provide visibility of key actions, risks, decisions, and organizational priorities.
• Support the preparation of executive briefings, leadership presentations, business updates, and board-ready materials.
• Assist in tracking strategic programs and ensuring alignment with organizational objectives.
• Conduct research and prepare summaries to support CIO decision-making.

Leadership Team Coordination

• Manage and coordinate the CIO Leadership Team (LT) cadence, including staff meetings, business reviews, strategy sessions, and offsites.
• Prepare agendas, meeting materials, action trackers, and executive communications.
• Follow up on leadership team actions and commitments to ensure timely execution.
• Drive consistency in planning, reporting, and governance processes across the technology organization.

Executive Operations & Governance

• Manage the CIO's calendar, ensuring alignment with strategic priorities and effective use of executive time.
• Coordinate leadership reviews, performance discussions, budget sessions, and governance forums.
• Track organizational objectives, milestones, and key deliverables.
• Maintain governance dashboards, reporting packs, and leadership metrics.
• Support annual planning, budgeting, and organizational reviews.

Communications & Stakeholder Engagement

• Draft and coordinate internal communications on behalf of the CIO.
• Support town halls, employee engagement sessions, all-hands meetings, and leadership communications.
• Facilitate communication between the CIO, technology leadership team, business stakeholders, and external partners.
• Ensure key messages and decisions are communicated clearly and consistently across the organization.

Planning, Events & Workshops

• Coordinate strategic workshops, leadership offsites, planning sessions, and organizational events.
• Manage logistics, agendas, participant coordination, meeting documentation, and follow-up actions.
• Support major technology leadership events and organizational engagement activities.

Confidentiality & Executive Administration

• Handle highly sensitive and confidential information with discretion and professionalism.
• Manage travel arrangements, expenses, and executive administrative requirements.
• Maintain executive records, documentation, and correspondence.
• Ensure compliance with organizational policies, governance requirements, and data confidentiality standards.

Job Requirements

Required

• Bachelor's Degree in Business Administration, Management, Information Technology, Communications, or a related field.
• 5+ years of experience supporting senior executives, preferably within technology, digital, or corporate functions.
• Exceptional organizational, planning, and stakeholder management skills.
• Strong verbal and written communication skills with the ability to prepare executive-level content.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Excel, Word, and SharePoint.
• Ability to manage multiple priorities and work independently in a dynamic environment.
• High degree of professionalism, discretion, and business judgment.

Preferred

• Experience supporting a CIO, CTO, Technology Executive, or C-suite leader.
• Exposure to technology organizations, IT governance, portfolio management, or enterprise transformation programs.
• Experience coordinating leadership teams across regional or global organizations.