Executive Assistant & Office Operations Specialist

POLYMEDIC TRADING ENTERPRISE PTE LTD; Singapore; On-site; SGD 30,000 - 48,000; Full time

Job summary

POLYMEDIC TRADING ENTERPRISE PTE LTD in Singapore is seeking a proactive Administrative/Secretarial Assistant to support a Director with robust office operations.

The role covers secretarial support, expense submission management, drafting correspondence, minutes taking, filing, and ensuring compliance through licensing renewals. Strong bilingual English-Mandarin, meticulous bookkeeping, and discretion are essential for this position.

Qualifications

• Minimum 2 years of relevant experience in secretarial/administrative roles.
• Meticulous and systematic in handling tasks and records.
• Good numerical sense and ability to handle figures.
• Proficient with Microsoft Office programs (Word/Excel/PowerPoint).
• Able to deal with sensitive information with discretion and maintain confidentiality.
• Pleasant personality, service oriented, positive attitude and ability to work independently.

Responsibilities

• Provide secretarial support to Director.
• Manage expense submission and processing.
• Prepare clear and professional correspondence and reports.
• Take minutes during meetings.
• Organize and maintain an efficient filing system.
• Provide administrative support to maintain smooth office operations including documentation and claims.
• Manage renewal of memberships and licensing for compliance and continuity.
• Assist with additional tasks to support executive and office needs.
• Present a pleasant and professional demeanor when interacting with internal and external parties.

Skills

Meticulous

Discretion

Independent

Bilingual Mandarin/English

Microsoft Office

Tools

Microsoft Office

Job description

POLYMEDIC TRADING ENTERPRISE PTE LTD in Singapore is seeking a proactive Administrative/Secretarial Assistant to support a Director with robust office operations.

The role covers secretarial support, expense submission management, drafting correspondence, minutes taking, filing, and ensuring compliance through licensing renewals. Strong bilingual English-Mandarin, meticulous bookkeeping, and discretion are essential for this position.