Executive Assistant & Management Coordinator

VDL Enabling Technologies Group (Singapore) Pte Ltd; Singapore; On-site; SGD 48,000 - 80,000; Full time

Job summary

VDL Enabling Technologies Group (Singapore) Pte Ltd is seeking an experienced Executive Assistant to the Managing Director to provide high-level administrative and coordination support, including meeting logistics, minute-taking, and preparation of management communications.

The successful candidate will coordinate travel, liaise with internal and external stakeholders, manage schedules, and handle confidential information with discretion, demonstrating strong organisation and time-management

Qualifications

• Diploma or Degree in Business Administration, Engineering, or a related discipline.
• 3–5 years of relevant experience, preferably in supporting senior management.
• Self-motivated and able to work independently, with strong organisational, communication, and time management skills.
• Strong problem-solving ability with a high level of technical proficiency.
• Demonstrates a high degree of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office applications and other relevant productivity tools.

Responsibilities

• Provide executive and administrative support to the Managing Director and management team
• Coordinate management meetings, ensure accurate minute-taking, and track follow-up actions
• Assist in the preparation of management reports and presentations
• Liaise with internal and external stakeholders on behalf of the Managing Director
• Coordinate arrangements for high-level visitors and customers, including logistics and hospitality
• Manage travel arrangements for the Managing Director and management team
• Prepare and disseminate internal communications and announcements from headquarters
• Support ad hoc tasks and projects as assigned

Skills

Executive support

Meeting coordination

Minute-taking

Travel arrangements

Stakeholder liaison

Discretion

MS Office

Education

Diploma or Degree in Business Administration, Engineering, or related discipline

Tools

MS Office

Job description

VDL Enabling Technologies Group (Singapore) Pte Ltd is seeking an experienced Executive Assistant to the Managing Director to provide high-level administrative and coordination support, including meeting logistics, minute-taking, and preparation of management communications.

The successful candidate will coordinate travel, liaise with internal and external stakeholders, manage schedules, and handle confidential information with discretion, demonstrating strong organisation and time-management