Executive Assistant - Insurance Brokering

ACCLAIM INSURANCE BROKERS PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

ACCLAIM INSURANCE BROKERS PTE. LTD. seeks an Executive Assistant to provide admin support to the servicers team and ensure proper documentation for each placed policy. Stay up to date with electronic filing and filing matters.

You will work closely with the Account Servicing team to maintain a complete documentation trail, handle invoicing, and prepare coverage summaries, certificates, and enclosure letters. CGI is preferred; training encouraged if not held at join.

Qualifications

• Experience providing admin support to insurance or service teams.
• Experience with electronic filing systems.
• Familiarity with policy documentation such as cover notes, certificates and invoices.
• Prior experience in insurance broking is preferred.
• CGI certificate is desirable.

Responsibilities

• Work with Account Servicing to maintain documentation trail for placed policies.
• Handle invoicing for the Account Servicing Team and ensure electronic filing.
• Prepare coverage summaries, cover notes and Certificates of Insurance.
• Update expiry lists and renewal status for assigned policies.
• Assist in preparing marketing materials and renewal data.
• Provide team support with documentation and follow-up actions.

Skills

Administrative support

Documentation & filing

Invoicing support

Attention to detail

Teamwork

Insurance industry experience

Education

Certificate in General Insurance (CGI)

Job description

Job Description & Requirements

The Executive Assistant is required to provide admin support to the team of servicers and ensure proper documentation for each policy placed and be up to date with all electronic filing matters.

Responsibilities

• Work closely with the Account Servicing team and ensure proper documentation trail when policies are placed.
• Able to handle Foreign Worker Bonds placement independently.
• Prepare coverage summary, cover note, Certificate of Insurance, enclosure letters etc.
• Assist with the invoicing for the Account Servicing Team. Ensure all correspondences and documentations are electronically filed in the company’s documentation storage systems.
• Update expiry list for the department you are handling and policy renewal status
• Assist in preparation of marketing materials and renewal data.
• Ideal to have Certificate of General Insurance (If candidate does not have CGI at point of joining, it is encouraged that the candidate takes up the exam if candidate is identified to have potential)
• Have good follow up skills and documentation trail.
• Ideal to have experience from insurance broking companies.
• Eye for detail and able to work in a team environment supporting a team of colleagues.