Executive Assistant (Healthcare Admin) (ID: 704528)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Diverse work settings

Career growth opportunities

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an Executive Assistant to support daily administrative duties within a hospital operations context in Singapore.

You will verify charges, coordinate with vendors and nursing staff, and manage purchasing and inventory processes to ensure smooth functioning of the operating theatre and related offices. The role requires a Diploma holder with about 2 years of administrative experience and the ability to work independently and efficiently in a dynamic healthcare

Qualifications

• Diploma holder is required.
• Preferably 2 years of admin/clerical experience.
• Ability to work independently and efficiently.

Responsibilities

• Verify daily surgery charges and interface with the billing system.
• Collaborate with vendors and nursing staff to resolve billing discrepancies.
• Initiate requests to the Business Office for charge adjustments.
• Assist in procurement of Operating Theatre supplies and equipment, including consignment and blanket orders.
• Manage the full purchasing process: quotations, PRs, deliveries, invoices.
• Monitor inventory levels for stock and non-stock items with relevant departments.
• Track CAPEX and OPEX usage in the designated area.
• Update the Operating Theatre listing schedule for surgeons daily.
• Maintain charge forms and codes in the OT Reporting System (OTRS).
• Order pantry and stationery supplies and ensure stock levels.
• Generate and print implant cards for surgeries.
• Prepare and submit AOH and EHOT claim forms for HR processing.

Skills

Administrative support

Independent worker

Education

Diploma

Job description

Our esteemed client is looking for Executive Assistant

• Competitive Compensation
• Diverse Work Settings
• Opportunities for Career Growth.

Job Responsibilities

• Verify daily surgery charges for patients, ensuring accuracy and proper interfacing with the billing system.
• Collaborate with vendors and nursing staff to resolve any billing discrepancies.
• Initiate requests to the Business Office for any necessary charge adjustments.
• Assist in the procurement of Operating Theatre supplies and equipment, including consignment and blanket order purchases.
• Manage the full purchasing process: obtaining quotations, raising purchase requests, coordinating deliveries, and processing invoices.
• Monitor inventory levels for both stock and non-stock items, collaborating with relevant departments for projections and orders.
• Track and manage both CAPEX and OPEX utilization in the designated area.
• Update the Operating Theatre listing schedule for surgeons on a daily basis.
• Maintain charge forms and codes within the Operating Theatre Reporting System (OTRS).
• Order pantry and stationary supplies, ensuring stock levels are maintained.
• Generate and print implant cards for pertinent surgeries.
• Prepare and submit AOH and EHOT claim forms for HR processing.

Requirement

• Diploma Holder
• Preferably with 2 years of experience in administrative and clerical roles
• Ability to work independently and efficiently.