Operating Theatre Admin Specialist — Billing & Procurement

National University Polyclinics; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

National University Polyclinics is seeking a Senior/Executive Assistant to support Operating Theatre Administration. The role involves managing billing, procurement, inventory, and daily OT scheduling to ensure smooth operations for patients and surgeons.

The candidate should have a diploma, at least 2 years in clerical work, solid accounting understanding, and strong computer skills (Word/Excel/PowerPoint). Independent working style and effective communication are essential.

Qualifications

• Diploma or equivalent professional qualifications.
• Minimum 2 years of experience in clerical and administrative duties.
• Good understanding of accounting and figures.
• Good computer skills in Word, Excel and PowerPoint.
• Good communication and interactive skills.
• Able to work independently.

Responsibilities

• Billing and charging matters.
• Timely verification of each day’s surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors.
• Follow up with vendors and nurses for any charging issues.
• If needed, submit request to Business Office to block patient bills for charge adjustments.
• Procurement and management of OT supplies and equipment.
• Assist on procurement matters such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services for OT operations.
• End-to-end process for purchases including quotations, purchase requests, delivery, invoices, and delivery orders for billing.
• Work with MMD on inventory levels for stock and non-stock items.
• Tracking consumption rates, contract balance values, and PO extensions with vendors and nurses.
• Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area.
• Requisite, control and maintain utilization of office supplies in the assigned area.
• Other Administrative Duties
• Daily updates of OT listing schedule to surgeons
• Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS)
• Ordering of pantry and stationary supplies, ensuring par levels
• Printing of implant cards for patients with implants
• Submit AOH and EHOT claim forms for surgeons to HR.

Skills

Communication

Independent work

Administrative support

Education

Diploma or equivalent professional qualifications

Tools

Word

Excel

PowerPoint

Job description

National University Polyclinics is seeking a Senior/Executive Assistant to support Operating Theatre Administration. The role involves managing billing, procurement, inventory, and daily OT scheduling to ensure smooth operations for patients and surgeons.

The candidate should have a diploma, at least 2 years in clerical work, solid accounting understanding, and strong computer skills (Word/Excel/PowerPoint). Independent working style and effective communication are essential.