Senior / Executive Assistant, Administration

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

JOBSTUDIO PTE LTD is seeking an Administrative Assistant for the Operating Theatre (OT) to support billing, procurement, and general OT administration in Singapore. The role covers verification of daily charges, procurement of OT supplies, and maintenance of schedules and records.

Candidate should have a diploma or equivalent, at least 2 years in clerical work, and a solid grasp of accounting basics. Proficiency in Word/Excel/PowerPoint and strong communication are essential; ability to work

Qualifications

• Diploma or equivalent professional qualifications.
• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skills.
• Able to work independently.

Responsibilities

• Verify daily surgery charges and ensure accurate submission to the billing system.
• Follow up with vendors, nurses, and relevant departments on billing discrepancies.
• Support procurement of OT supplies, medical equipment, and services.
• Manage end-to-end purchasing activities including quotations, PRs, deliveries, invoices and DOs.
• Monitor inventory levels and coordinate replenishment of stock and non-stock items.
• Track consumption, PO balances, CAPEX and OPEX expenditure for assigned areas.
• Liaise with vendors and internal stakeholders on purchase orders and supplies.
• Maintain and update OT schedules, charge forms, and system records.
• Prepare administrative documents such as implant cards and claims submissions.
• Manage office, pantry, and stationery supplies and perform other admin duties.

Skills

Accounting basics

Clerical skills

Communication skills

Independent worker

Microsoft Office

Education

Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Overview

Join a healthcare operations team providing essential administrative support to ensure the smooth day-to-day running of the Operating Theatre (OT). This role covers billing and charging, procurement, inventory coordination, financial tracking, and general OT administrative operations.

Job Responsibilities

• Verify daily surgery charges and ensure accurate and timely submission to the billing system.
• Follow up with vendors, nurses, and relevant departments on billing or charging discrepancies.
• Support procurement of OT supplies, medical equipment, and services required for daily operations.
• Manage end-to-end purchasing activities, including quotations, purchase requests, deliveries, invoices, and delivery orders.
• Monitor inventory levels and coordinate replenishment of stock and non-stock items.
• Track consumption, purchase order balances, CAPEX and OPEX expenditure for assigned areas.
• Liaise with vendors and internal stakeholders on purchase orders, supplies, and operational requirements.
• Maintain and update OT schedules, charge forms, and relevant system records.
• Prepare administrative documents such as implant cards and claims submissions.
• Manage office, pantry, and stationery supplies and perform other administrative duties as required.

Requirements

• Diploma or equivalent professional qualifications.
• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skills.
• Able to work independently.

We regret to inform that only shortlisted candidates will be notified. Applicants who do not possess the necessary experience or qualifications will still be considered on individual merits and may be contacted for other suitable opportunities.

JOBSTUDIO PTE LTD
EA License No: 10C4754
EA Personnel: Tan Pin Hong
EA Personnel Reg No: R25128652