Executive Assistant (Healthcare Admin) (ID: 704528)

PERSOL; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

PERSOL is seeking an Executive Assistant for a healthcare setting. You will verify daily surgery charges, liaise with vendors and nursing staff, and support the Business Office on charge adjustments.

Responsibilities include managing theatre supply procurement, full purchasing cycle, inventory monitoring, and updating OTRS charge forms. The role requires a diploma and 2 years in admin/clerical work, with ability to work independently.

Qualifications

• Diploma holder required.
• Preferably 2 years in administrative/clerical roles.
• Ability to work independently and efficiently.

Responsibilities

• Verify daily surgery charges for patients and interface with billing system.
• Collaborate with vendors and nursing staff to resolve billing discrepancies.
• Initiate requests to Business Office for charge adjustments.
• Assist in procurement of Operating Theatre supplies and equipment (consignment and blanket orders).
• Manage full purchasing process: quotations, purchase requests, deliveries, invoices.
• Monitor inventory levels for stock and non-stock items; coordinate with departments for orders.
• Track CAPEX and OPEX utilization in the designated area.
• Update Operating Theatre listing schedule for surgeons daily.
• Maintain charge forms and codes within the Operating Theatre Reporting System (OTRS).
• Order pantry and stationary supplies and maintain stock levels.
• Generate and print implant cards for relevant surgeries.
• Prepare and submit AOH and EHOT claim forms for HR processing.

Skills

Independent work

Education

Diploma Holder

Job description

Our esteemed client is looking for Executive Assistant in a healthcare setting

Job Responsibilities:

• Verify daily surgery charges for patients, ensuring accuracy and proper interfacing with the billing system.
• Collaborate with vendors and nursing staff to resolve any billing discrepancies.
• Initiate requests to the Business Office for any necessary charge adjustments.
• Assist in the procurement of Operating Theatre supplies and equipment, including consignment and blanket order purchases.
• Manage the full purchasing process: obtaining quotations, raising purchase requests, coordinating deliveries, and processing invoices.
• Monitor inventory levels for both stock and non-stock items, collaborating with relevant departments for projections and orders.
• Track and manage both CAPEX and OPEX utilization in the designated area.
• Update the Operating Theatre listing schedule for surgeons on a daily basis.
• Maintain charge forms and codes within the Operating Theatre Reporting System (OTRS).
• Order pantry and stationary supplies, ensuring stock levels are maintained.
• Generate and print implant cards for pertinent surgeries.
• Prepare and submit AOH and EHOT claim forms for HR processing.

Requirement:

• Diploma Holder
• Preferably with 2 years of experience in administrative and clerical roles
• Ability to work independently and efficiently