Executive Assistant (Finance, Administration & Operations)

MAISON ANLI (PTE. LTD.); Singapore; Presencial; SGD 47.000 - 78.000; Jornada completa

Descripción de la vacante

Pano Kato Restaurant | House of AnLi Singapore is seeking a capable Finance & Admin professional to oversee daily accounting for F&B and Retail operations, coordinate administrative support for the Director, and manage licences, compliance, and renovation projects. You will liaise with auditors, banks and suppliers to ensure timely reporting and documentation.

The role requires 3+ years of relevant experience, solid Xero knowledge, and strong Excel skills, with the ability to multitask across

Formación

• Diploma or Degree in Accounting, Finance, Business Administration or related discipline.
• Good working knowledge of Xero accounting software is required.
• Experience in F&B and Retail accounting is highly preferred.
• Good understanding of financial reporting, bank reconciliation, GST and accounting procedures.
• Able to review accounting transactions, identify discrepancies and guide accounting staff.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Minimum 3 years of relevant experience in finance, executive support or business administration preferred.
• Experience in personal assistant duties, business licence renewals or renovation project coordination is an advantage.
• Strong organisational, communication and problem-solving skills.

Responsabilidades

• Review and verify daily accounting transactions for F&B and Retail operations.
• Check bank reconciliations and ensure financial records are accurate and up to date.
• Oversee accounts payable and receivable to ensure timely payments and collection of outstanding balances.
• Review daily sales reconciliations, including POS transactions, cash, credit cards and online payments.
• Supervise GST preparation and filing to ensure accuracy and timely submission.
• Prepare monthly financial reports, financial summaries and management reports for the Director.
• Coordinate and prepare financial documents, schedules and supporting records for audits.
• Liaise with external accountants, auditors, banks and suppliers on financial matters.
• Monitor accounting deadlines, follow up on discrepancies and ensure proper financial documentation.
• Provide executive and administrative support to the Director.

Conocimientos

Financial reporting

Bank reconciliation

GST knowledge

Organisational skills

Communication skills

Problem-solving

Educación

Diploma/Degree in Accounting or Finance

Herramientas

Xero accounting software

Microsoft Excel

Microsoft Office

Descripción del empleo

Pano Kato Restaurant | House of AnLi Singapore

Job Responsibilities

1. Finance & Accounting Oversight

• Review and verify daily accounting transactions prepared by the Account Executive for F&B and Retail operations.

• Check bank reconciliations and ensure financial records are accurate and up to date.

• Oversee accounts payable and receivable to ensure timely payments and collection of outstanding balances.

• Review daily sales reconciliations, including POS transactions, cash, credit cards and online payments.

• Supervise and guide the Account Executive in GST preparation and filing to ensure accuracy and timely submission.

• Prepare monthly financial reports, financial summaries and management reports for the Director.

• Coordinate and prepare financial documents, schedules and supporting records for audits.

• Liaise with external accountants, auditors, banks and suppliers on financial and accounting matters.

• Monitor accounting deadlines, follow up on discrepancies and ensure proper financial documentation.

2. Personal Assistant & Administrative Support

• Provide executive and administrative support to the Director.

• Manage appointments, meetings, correspondence and business arrangements.

• Prepare reports, letters, presentations and confidential documents.

• Follow up on Management's instructions and coordinate across departments.

• Assist with general corporate administration and operational matters.

3. Business Licences & Compliance

• Coordinate applications and renewals of business licences, permits and registrations.

• Monitor expiry dates and ensure timely renewals and submissions.

• Liaise with government agencies, landlords and relevant service providers.

• Maintain proper records of licences, permits and compliance documentation.

4. Renovation & Project Coordination (Ad-hoc)

• Coordinate renovation, refurbishment and maintenance projects for Restaurant and Retail outlets.

• Source suppliers and contractors, obtain quotations and assist with cost comparisons.

• Liaise with landlords, contractors, consultants and relevant authorities on project requirements.

• Monitor project schedules, budgets, work progress and completion deadlines.

• Follow up on outstanding works, defects and rectification.

• Coordinate project handover and ensure proper completion of documentation.

Key Job Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or related discipline.
• Good working knowledge of Xero accounting software is required.
• Experience in F&B and Retail accounting is highly preferred.
• Good understanding of financial reporting, bank reconciliation, GST and accounting procedures.
• Able to review accounting transactions, identify discrepancies and guide accounting staff.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Minimum 3 years of relevant experience in finance, executive support or business administration preferred.
• Experience in personal assistant duties, business licence renewals or renovation project coordination is an advantage.
• Strong organisational, communication and problem-solving skills.
• Meticulous, resourceful and able to work independently.
• Able to multitask, coordinate across departments and meet deadlines.
• Able to handle confidential financial and business information professionally.