Accounts Executive (AP, AR & Bookkeeping)

DA PAOLO GROUP PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Dynamic F&B environment

Collaborative team culture

Job summary

DA PAOLO GROUP PTE. LTD. in Singapore is seeking an Accounts Executive with strong Xero experience in the F&B sector to manage accounts payable, accounts receivable and general bookkeeping for multiple outlets and central kitchens.

You will maintain accurate records, support month-end processes, and explore automation to improve finance workflows, including integrations between procurement, POS, delivery platforms and Xero.

Qualifications

• Diploma or degree in accounting, finance, or related field.
• Minimum 3–5 years of accounting experience, preferably in the F&B industry.
• Strong hands-on experience with Xero accounting software.
• Solid understanding of AP, AR, bookkeeping and accounting schedules.
• Familiarity with GST in Singapore.
• Proficient in spreadsheets (Google Sheets & Excel).

Responsibilities

• Process and verify supplier invoices in Xero for AP.
• Match invoices to POs and delivery orders; reconcile statements.
• Prepare payments to suppliers and service providers.
• Reconcile receivables and monitor outstanding invoices.
• Prepare and maintain accounting schedules and support month-end closing.

Skills

Attention to detail

Independent worker

High-volume processing

Organisational skills

Education

Diploma or Degree in Accounting/Finance

Tools

Xero

POS systems

Google Sheets

Microsoft Excel

Job description

About the Role

We are looking for a detail-oriented Accounts Executive with strong experience in Xero and the F&B industry to join our finance team in Singapore. This role will manage accounts payable, accounts receivable and general bookkeeping, maintain accurate financial records and support the preparation of accounting schedules and month-end processes.

The ideal candidate is comfortable working in a high-volume transaction environment (restaurants, cafés, food production and delivery platforms) and has a keen interest in automation and AI tools to improve finance processes.

Key Responsibilities

Accounts Payable

• Process and verify supplier invoices for food ingredients, beverages, packaging, kitchen supplies and operating expenses in Xero.
• Match supplier invoices against purchase orders, delivery orders and goods received from the central kitchens, the outlets and the warehouse.
• Prepare payments to suppliers and service providers (e.g. cleaning, equipment maintenance, rental, utilities).
• Reconcile supplier statements and resolve discrepancies with vendors.
• Monitor and manage high-volume recurring purchases common in F&B operations.
• Ensure proper recording and classification of cost of goods sold (COGS), kitchen supplies and outlet operating expenses.
• Track payment schedules and ensure timely payments to maintain strong relationships with suppliers.
• Maintain accurate records for multi-outlet procurement and central kitchen purchases.

Accounts Receivable

• Prepare and issue invoices for corporate customers, wholesale buyers and catering orders.
• Reconcile sales from POS systems and online delivery platform s (e.g. GrabFood, Foodpanda, Deliveroo) against settlement reports.
• Track and reconcile payments from payment gateways, food delivery aggregators, and corporate clients.
• Monitor receivables and follow up on outstanding invoices.
• Verify platform commissions, marketing deductions and promotional adjustments.
• Ensure proper recording of daily sales settlements and deposits.
• Support revenue reconciliation across multiple outlets and central kitchens.

General Bookkeeping

• Maintain accurate financial records and documentation.
• Perform daily bookkeeping entries in Xero.
• Assist with bank reconciliations and expense tracking.
• Ensure compliance with Singapore accounting practices and GST requirements.

Accounting Schedules & Reporting

• Prepare and maintain accounting schedules (AP, AR, accruals, prepayments, etc.).
• Assist with month-end closing activities.
• Support preparation of financial reports and documentation for management.
• Assist with audits and finance-related administrative tasks when required.

Process Improvement & Automation

• Identify opportunities to automate accounting workflows and reduce manual data entry.
• Support the implementation or optimisation of integrations between procurement system, POS system, delivery platforms and Xero.
• Maintain an interest in leveraging automation tools and AI solutions to improve reporting accuracy and operational efficiency.

Requirements

• Strong hands-on experience with Xero accounting software.
• Solid understanding of AP, AR, bookkeeping, and accounting schedules.
• Experience reconciling POS systems and food delivery platforms is highly preferred.
• Strong attention to detail and good organisational skills.
• Ability to work independently and manage high transaction volumes.
• Familiarity with GST and Singapore accounting practices.
• Proficient in spreadsheets (Google Sheets, Microsoft Excel).
• Minimum 3-5 years of accounting experience, preferably in the F&B industry.
• Diploma or Degree in Accounting, Finance or a related field.

Preferred Qualifications

• Interest in finance automation, system integrations and AI-assisted workflows.
• Experience working with multi-outlet F&B businesses or central kitchen operations.
• Familiarity with POS systems and delivery platform settlement reports.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and process innovation.
• Opportunity to work in a dynamic F&B environment.
• Supportive and collaborative team culture.