Executive Assistant (Family Office Administration)

Cadmus Resources; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Cadmus Resources is seeking an experienced Executive Assistant with an accounting background to support management and the day-to-day operations of a growing family office in Singapore. The role blends personal and executive support, travel coordination, finance tasks, and broad administrative duties across multiple entities.

You will manage calendars and meetings, arrange travel and visas, prepare reports and minutes, handle confidential matters with discretion, and help maintain corporate

Qualifications

• Diploma or degree in accounting, finance, business administration or related discipline.
• At least five years of EA/PA or administrative experience, preferably supporting senior management.
• Strong calendar management and travel coordination skills.
• Proficient in Microsoft Office; familiarity with accounting software is an advantage.
• Ability to manage multiple entities and discreet handling of confidential matters.

Responsibilities

• Provide personal and administrative support to Management.
• Manage calendars, appointments, meetings, and follow-ups.
• Arrange flights, accommodation, visas, and transportation for Management and team.
• Prepare meeting materials, reports and minutes.
• Coordinate day-to-day admin across family office entities and maintain records.
• Handle confidential personal and business matters with discretion.
• Support invoices, payments and expense claims as needed.

Skills

Calendar management

Travel coordination

Organisational skills

Microsoft Office (Excel)

Accounting software familiarity

Education

Diploma or Degree in Accounting

Finance

Business Administration

Tools

Microsoft Excel

Accounting software

Job description

• Broad Role Covering Executive Support and Family Office Administration
• Convenient Office Location Directly Above an MRT Station
• Work Closely with Management and Expanding Team

Role Overview

We are seeking an experienced Executive Assistant with an accounting background to support Management and the day-to-day operations of a growing family office. The role combines personal and executive assistance, travel coordination, finance support, and administration across multiple entities.

Key Responsibilities

Personal & Executive Support

• Provide personal and administrative support to Management.
• Manage calendars, appointments, meetings, and follow-up actions.
• Arrange flights, accommodation, visas, and transportation for Management and designated team members.
• Prepare meeting materials, correspondence, reports and minutes.
• Handle confidential personal and business matters with discretion

Family Office Administration

• Coordinate day-to-day administrative requirements across family office entities.
• Maintain organised corporate records, documents and filing systems.
• Manage office supplies, facilities, vendors and service providers.
• Support accommodation, relocation and other administrative arrangements.
• Assist with other related duties as required.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.
• At least five years of relevant EA, PA or administrative experience, preferably supporting senior management.
• Basic finance knowledge and experience handling invoices, payments, and expense claims would be an advantage
• Strong calendar management, travel coordination and organisational skills.
• Comfortable supporting multiple entities and managing varied responsibilities.
• Good written and spoken English.
• Proficient in Microsoft Office, particularly Excel; familiarity with accounting software is an advantage.
• Proactive, resourceful, detail-oriented, and discreet.
• Flexible to attend to urgent matters outside normal working hours when required.
  

We regret that only short-listed candidates will be contacted shortly