Family Office Administrative Assistant

NEW HOPE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

NEW HOPE SINGAPORE PTE. LTD. is seeking an organised and discreet Personal/Family Office Assistant to support day-to-day operations in a predominantly office-based role in Singapore.

You will handle administrative tasks, scheduling, document management and coordination with vendors, while maintaining confidentiality and professionalism across English and Chinese correspondence. The role offers stable hours with some flexibility for ad-hoc family matters.

Qualifications

• Diploma or above in Business Administration, Management or a related field.
• 1-3 years of experience in administration, personal assistant, family office, hospitality or a similar role.
• Good organizational and time-management skills.
• Responsible, discreet and trustworthy, with a strong sense of confidentiality.
• Good communication and interpersonal skills.
• Able to work independently and handle multiple tasks.
• Comfortable with occasional work outside the office or handling family-related arrangements.
• Proficient in Microsoft Office / Google Workspace.
• Good command of English and Chinese would be an advantage.
• Possession of a valid driving licence is an advantage.

Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office.
• Handle office administration, filing, documentation and data entry.
• Assist with scheduling meetings, appointments and other arrangements.
• Coordinate with vendors, service providers and external parties when required.
• Assist in arranging travel, transportation, accommodation and other logistical matters.
• Maintain and organize records, documents and household-related information.
• Occasionally assist with personal and family-related administrative matters, errands and arrangements.
• Assist with simple household coordination, such as liaising with contractors, cleaners, delivery personnel or maintenance service providers.
• Support the family members with ad-hoc administrative tasks when required.
• Perform other duties and projects assigned by the Family Office.

Skills

Organizational skills

Time management

Discretion

Communication

Education

Diploma or above in Business Admin/related

Tools

Microsoft Office

Google Workspace

Job description

Job Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office.
• Handle office administration, filing, documentation, correspondence and data entry.
• Assist with scheduling meetings, appointments and other arrangements.
• Coordinate with vendors, service providers and external parties when required.
• Assist in arranging travel, transportation, accommodation and other logistical matters.
• Maintain and organize records, documents and household-related information.
• Occasionally assist with personal and family-related administrative matters, errands and arrangements as required.
• Assist with simple household coordination, such as liaising with contractors, cleaners, delivery personnel or maintenance service providers.
• Support the family members with ad-hoc administrative tasks when required.
• Perform other duties and projects assigned by the Family Office.

Job Requirements

• Diploma or above in Business Administration, Management or a related field.
• 1-3 years of experience in administration, personal assistant, family office, hospitality or a similar role.
• Good organizational and time-management skills.
• Responsible, discreet and trustworthy, with a strong sense of confidentiality.
• Good communication and interpersonal skills.
• Able to work independently and handle multiple tasks.
• Comfortable with occasional work outside the office or handling family-related arrangements.
• Proficient in Microsoft Office / Google Workspace.
• Good command of English and Chinese would be an advantage.
• Possession of a valid driving licence is an advantage.

Working Arrangement

Mainly office-based administrative work.

May occasionally be required to assist with family-related matters or errands.

Working hours are generally regular, with some flexibility required for ad-hoc family arrangements.