Assistant to CEO

SINOPPEL DEVICE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

SINOPPEL DEVICE PTE. LTD. is seeking an experienced executive assistant to provide comprehensive secretarial and administrative support to the CEO in Singapore.

The role requires managing the CEO’s calendar, coordinating meetings with potential clients, and acting as the primary liaison with internal and external stakeholders. Responsibilities include arranging travel, handling correspondence, and ensuring smooth day-to-day operations across departments.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management or related field.
• 3 to 5 years of solid experience as a professional secretary or personal assistant.
• Ability to maintain confidentiality and handle sensitive information securely.
• Possession of a valid Singapore driving licence.

Responsibilities

• Provide secretarial and administrative support to CEO.
• Manage CEO's schedule and appointments with potential clients.
• Act as first point of contact between CEO and internal or external stakeholders; manage correspondence.
• Arrange travel (air tickets, visas, accommodation) and process expense claims.
• Collaborate with other departments to ensure company processes run efficiently and issues are resolved.
• Perform typing, dictation, spreadsheet creation, filing and contact database maintenance.
• Undertake ad-hoc tasks and responsibilities as assigned.

Skills

Executive support

Calendar management

Discretion

Stakeholder coordination

Education

Diploma/Degree in Business Admin

Job description

Job Description

• Provide secretarial and administrative support to CEO
• Manage, organize and maintain CEO's schedule, including setting up appointments with potential clients -
• Acting as first point of contact between CEO and internal or external stakeholders. Managing incoming and outgoing correspondence on behalf of CEO, phone calls and other form of communication
• Handle travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule) and manage all expense claims
• Collaborate with other departments to ensure that all company processes are handled efficiently and resolve any issues that may arise
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, maintenance of filing system and contact database.
• Undertake any other ad-hoc tasks and responsibilities assigned

Requirement

• Diploma or Bachelor's Degree in Business Administration, Management or related field.
• 3 to 5 years of solid and continuous experience as a professional secretary or personal assistant, demonstrating exceptional high-level support.
• Ability to maintain confidentiality and handle sensitive information securely.
• Possession of a valid Singapore driving licence.