Executive Assistant: Budget, Travel & Compliance Coordination

1011 United Overseas Bank Ltd; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

1011 United Overseas Bank Ltd in Singapore is seeking an experienced administrative professional to support the department's day-to-day operations, budgeting tasks, and reporting duties.

You will manage calendars, travel arrangements, onboarding/offboarding, and prepare various reports while handling confidential information with discretion. The role offers opportunities to contribute to compliance and risk reporting processes within a leading ASEAN bank.

Responsibilities

• Perform JAA Secretariat as well as Traffic Controller roles in CMT.
• Check that all submissions from Greater China are in order before routing to the relevant Credit Approvers via email or in CMT for evaluation/approval.
• Check that all credit submissions for HGC are in place before routing to her for approval.
• Prepare the department yearly Budget and expense allocations to BUs.
• Attend to any queries relating to the Budget Plan from Business Units, Group Finance and HR.
• Co-ordinator for Dept's Group Risk & Compliance reportings in GRC system such as KORI, KRSCA, BIA, BCP, Data Breach Simulation etc.
• Preparation of Quarterly confirmation MAS 643 and Interested Parties Transaction reportings, Outsourcing reports, Insurance reports and other ad hoc reports as required.
• Provide day-to-day administrative support to the department.
• When required assist in the co-ordination and arrangements of offsite meetings such as airfare, hotel arrangement etc.
• Compile and collate management reports and ad hoc reports as and when required.
• Manage and maintain calendars, appointments, and meeting schedules.
• Arrange business travel, including flight bookings, hotel accommodations, transportation, and travel itineraries.
• Submit, monitor and track travel expenses, medical/ heal$ claims, reimbursements and related approvals.
• Support onboarding and offboarding arrangements for staff, including workspace, access coordination and related administrative matters.
• Handle confidential information with discretion and professionalism.

Job description

1011 United Overseas Bank Ltd in Singapore is seeking an experienced administrative professional to support the department's day-to-day operations, budgeting tasks, and reporting duties.

You will manage calendars, travel arrangements, onboarding/offboarding, and prepare various reports while handling confidential information with discretion. The role offers opportunities to contribute to compliance and risk reporting processes within a leading ASEAN bank.