Executive Assistant, Group Credit

1011 United Overseas Bank Ltd; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

1011 United Overseas Bank Ltd in Singapore is seeking an experienced administrative professional to support the department's day-to-day operations, budgeting tasks, and reporting duties.

You will manage calendars, travel arrangements, onboarding/offboarding, and prepare various reports while handling confidential information with discretion. The role offers opportunities to contribute to compliance and risk reporting processes within a leading ASEAN bank.

Responsibilities

• Perform JAA Secretariat as well as Traffic Controller roles in CMT.
• Check that all submissions from Greater China are in order before routing to the relevant Credit Approvers via email or in CMT for evaluation/approval.
• Check that all credit submissions for HGC are in place before routing to her for approval.
• Prepare the department yearly Budget and expense allocations to BUs.
• Attend to any queries relating to the Budget Plan from Business Units, Group Finance and HR.
• Co-ordinator for Dept's Group Risk & Compliance reportings in GRC system such as KORI, KRSCA, BIA, BCP, Data Breach Simulation etc.
• Preparation of Quarterly confirmation MAS 643 and Interested Parties Transaction reportings, Outsourcing reports, Insurance reports and other ad hoc reports as required.
• Provide day-to-day administrative support to the department.
• When required assist in the co-ordination and arrangements of offsite meetings such as airfare, hotel arrangement etc.
• Compile and collate management reports and ad hoc reports as and when required.
• Manage and maintain calendars, appointments, and meeting schedules.
• Arrange business travel, including flight bookings, hotel accommodations, transportation, and travel itineraries.
• Submit, monitor and track travel expenses, medical/ heal$ claims, reimbursements and related approvals.
• Support onboarding and offboarding arrangements for staff, including workspace, access coordination and related administrative matters.
• Handle confidential information with discretion and professionalism.

Job description

Company: 1011 United Overseas Bank Ltd About UOB United Overseas Bank Limited (UOB) is a leading bank in ASEAN with a global network in Southeast Asia, Asia Pacific, Europe and North America. Operating through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia, Thailand and Vietnam, we have a global network of about 430 branches and offices in 19 markets. At the heart of UOB is our culture, shaped by the UOB Way and anchored on our four values – Honourable, Enterprising, United and Committed. For more than 90 years, these values have guided how we do right by our customers, collaborate with one another and create long-term value for the communities we operate in. As One Bank, we are committed to helping our colleagues build sustainable careers grounded in purpose, supported by strong values, and enriched with meaningful opportunities to grow. UOB is rated as one of the world's top banks, ranked 'Aa1' by Moody's Investors Service and 'AA-' by both S&P Global and Fitch Ratings. With a global network of 500 branches and offices across 19 countries in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia, Thailand and Vietnam, as well as branches and offices throughout the region.

Job Description

• Perform JAA Secretariat as well as Traffic Controller roles in CMT.
• Check that all submissions from Greater China are in order before routing to the relevant Credit Approvers via email or in CMT for evaluation/approval.
• Check that all credit submissions for HGC are in place before routing to her for approval.
• Prepare the department yearly Budget and expense allocations to BUs.
• Attend to any queries relating to the Budget Plan from Business Units, Group Finance and HR.
• Co-ordinator for Dept's Group Risk & Compliance reportings in GRC system such as KORI, KRSCA, BIA, BCP, Data Breach Simulation etc.
• Preparation of Quarterly confirmation MAS 643 and Interested Parties Transaction reportings, Outsourcing reports, Insurance reports and other ad hoc reports as required.
• Provide day-to-day administrative support to the department.
• When required assist in the co-ordination and arrangements of offsite meetings such as airfare, hotel arrangement etc.
• Compile and collate management reports and ad hoc reports as and when required.
• Manage and maintain calendars, appointments, and meeting schedules.
• Arrange business travel, including flight bookings, hotel accommodations, transportation, and travel itineraries.
• Submit, monitor and track travel expenses, medical/ heal$ claims, reimbursements and related approvals.
• Support onboarding and offboarding arrangements for staff, including workspace, access coordination and related administrative matters.
• Handle confidential information with discretion and professionalism.

Additional Requirements

Be a Part of the UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.