Executive Assistant (Banking) (JD#11425)

SCIENTE INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Sciente International Pte Ltd is seeking an experienced Executive / Team Assistant to support the COO and senior leadership of a leading international bank. The role focuses on managing calendars, coordinating regional meetings and travel, handling expenses, and supporting day-to-day office operations.

The ideal candidate will be well-organised, proactive and discreet, able to work independently and coordinate with stakeholders across countries, delivering high-quality administrative support in

Qualifications

• Diploma in Business Administration or related discipline, or equivalent relevant experience.
• At least 5 years of experience in executive assistance, personal assistance or senior admin support, preferably supporting senior executives.
• Strong calendar management, meeting coordination, international travel arrangements and expense administration.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Strong organisational, communication and stakeholder management skills.
• Good attention to detail, with the ability to manage competing priorities independently.
• Able to handle confidential information with discretion.

Responsibilities

• Manage the COO's calendar, appointments and meeting schedules.
• Coordinate internal and external meetings, including logistics, venues and arrangements for overseas visitors.
• Arrange executive travel, including flights, accommodation, itineraries and related administrative matters.
• Review and process expense claims, coordinate payments and ensure timely submissions.
• Monitor the COO's approval queue and follow up on outstanding approvals and action items.
• Assist with planning and coordination of internal and external events.
• Liaise with regional teams, senior stakeholders, clients, vendors and external partners.
• Maintain confidential records and handle sensitive business information appropriately.
• Support office administration, including onboarding and offboarding arrangements, office supplies, internal process documentation and IT requests.
• Provide ad hoc secretarial and administrative support as required.

Skills

Calendar management

Meeting coordination

Expense administration

Stakeholder management

Discretion

Attention to detail

Organisational skills

Education

Diploma in Business Administration or related discipline

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Summary

We are seeking an experienced Executive / Team Assistant to provide secretarial and administrative support to the COO and senior leadership team of a leading international bank. The role involves managing executive schedules, coordinating regional meetings and travel, handling expenses and approvals, and supporting day-to-day office operations. The ideal candidate is organised, proactive and discreet, with the ability to work independently and coordinate with stakeholders across different countries.

Mandatory Skill-set

• Diploma in Business Administration or a related discipline, or equivalent relevant experience;
• Must have at least 5 years of experience in executive assistance, personal assistance or senior administrative support, preferably supporting senior executives;
• Strong experience in calendar management, meeting coordination, international travel arrangements and expense administration;
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint;
• Strong organisational, communication and stakeholder management skills;
• Good attention to detail, with the ability to manage competing priorities independently;
• Able to handle confidential information with discretion.

Desired Skill-set

• Experience in banking, financial services or a multinational organisation;
• Experience supporting C-level executives or regional leadership teams;
• Familiarity with corporate travel, expense and approval systems;
• Experience in event coordination and project administration.

Responsibilities

• Manage the COO's calendar, appointments and meeting schedules;
• Coordinate internal and external meetings, including logistics, venues and arrangements for overseas visitors;
• Arrange executive travel, including flights, accommodation, itineraries and related administrative matters;
• Review and process expense claims, coordinate payments and ensure timely submissions;
• Monitor the COO's approval queue and follow up on outstanding approvals and action items;
• Assist with planning and coordination of internal and external events;
• Liaise with regional teams, senior stakeholders, clients, vendors and external partners;
• Maintain confidential records and handle sensitive business information appropriately;
• Support office administration, including onboarding and offboarding arrangements, office supplies, internal process documentation and IT requests;
• Provide ad hoc secretarial and administrative support as required.

Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

EA Licence No. 07C5639