Executive Assistant to COO | Global Travel & Meetings

Sciente International Pte Ltd; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Sciente International Pte Ltd is seeking an experienced Executive / Team Assistant to support the COO and senior leadership of a leading international bank. The role focuses on managing calendars, coordinating regional meetings and travel, handling expenses, and supporting day-to-day office operations.

The ideal candidate will be well-organised, proactive and discreet, able to work independently and coordinate with stakeholders across countries, delivering high-quality administrative support in

Qualifications

• Diploma in Business Administration or related discipline, or equivalent relevant experience.
• At least 5 years of experience in executive assistance, personal assistance or senior admin support, preferably supporting senior executives.
• Strong calendar management, meeting coordination, international travel arrangements and expense administration.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Strong organisational, communication and stakeholder management skills.
• Good attention to detail, with the ability to manage competing priorities independently.
• Able to handle confidential information with discretion.

Responsibilities

• Manage the COO's calendar, appointments and meeting schedules.
• Coordinate internal and external meetings, including logistics, venues and arrangements for overseas visitors.
• Arrange executive travel, including flights, accommodation, itineraries and related administrative matters.
• Review and process expense claims, coordinate payments and ensure timely submissions.
• Monitor the COO's approval queue and follow up on outstanding approvals and action items.
• Assist with planning and coordination of internal and external events.
• Liaise with regional teams, senior stakeholders, clients, vendors and external partners.
• Maintain confidential records and handle sensitive business information appropriately.
• Support office administration, including onboarding and offboarding arrangements, office supplies, internal process documentation and IT requests.
• Provide ad hoc secretarial and administrative support as required.

Skills

Calendar management

Meeting coordination

Expense administration

Stakeholder management

Discretion

Attention to detail

Organisational skills

Education

Diploma in Business Administration or related discipline

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Sciente International Pte Ltd is seeking an experienced Executive / Team Assistant to support the COO and senior leadership of a leading international bank. The role focuses on managing calendars, coordinating regional meetings and travel, handling expenses, and supporting day-to-day office operations.

The ideal candidate will be well-organised, proactive and discreet, able to work independently and coordinate with stakeholders across countries, delivering high-quality administrative support in