Executive Assistant | Administrative & Business Support #HDC

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an Executive Assistant to provide comprehensive administrative and business support in a dynamic corporate setting in Singapore. The role involves managing calendars, preparing reports, coordinating meetings, and assisting with travel arrangements, while maintaining professional relations with internal and external stakeholders.

The ideal candidate holds a Diploma with at least 2 years of relevant experience, demonstrates meticulous attention to detail, strong

Qualifications

• Diploma qualification with at least 2 years of relevant administrative or executive support experience.
• Strong communication and interpersonal skills.
• Meticulous, organised, and detail-oriented with good numerical accuracy.
• Proficient in Microsoft Office applications.
• Able to manage multiple priorities while maintaining a high level of professionalism.

Responsibilities

• Provide comprehensive administrative support to the department and management team.
• Prepare, format, and proofread reports, presentations, correspondence, spreadsheets, and other business documents.
• Manage calendars, coordinate meetings, appointments, training sessions, and travel arrangements.
• Welcome and assist internal and external visitors in a professional manner.
• Handle incoming calls, emails, and enquiries, directing them to the appropriate stakeholders when required.
• Maintain accurate filing systems and organise confidential documents and records.
• Establish, update, and manage administrative records and specialised filing systems.
• Support time attendance tracking and assist with expense and travel claim administration.
• Manage incoming and outgoing mail, ensuring timely distribution and documentation.
• Maintain administrative logs, mailing lists, and tracking systems.
• Assist with ad hoc projects and provide administrative support as assigned.

Skills

communication

interpersonal skills

meticulous

organised

detail-oriented

numerical accuracy

multi-tasking

Education

Diploma qualification

Tools

Microsoft Office

Job description

Executive Assistant | Administrative & Business Support

Are you an organised and detail-oriented professional who enjoys supporting business operations? Join a dynamic team where you'll play a key role in ensuring smooth day-to-day administrative functions while working closely with stakeholders in a fast-paced corporate environment.

This is an excellent opportunity to build your career in executive administration and business support.

Key Responsibilities

• Provide comprehensive administrative support to the department and management team.
• Prepare, format, and proofread reports, presentations, correspondence, spreadsheets, and other business documents.
• Manage calendars, coordinate meetings, appointments, training sessions, and travel arrangements.
• Welcome and assist internal and external visitors in a professional manner.
• Handle incoming calls, emails, and enquiries, directing them to the appropriate stakeholders when required.
• Maintain accurate filing systems and organise confidential documents and records.
• Establish, update, and manage administrative records and specialised filing systems.
• Support time attendance tracking and assist with expense and travel claim administration.
• Manage incoming and outgoing mail, ensuring timely distribution and documentation.
• Maintain administrative logs, mailing lists, and tracking systems.
• Assist with ad hoc projects and provide administrative support as assigned.

What We're Looking For

• Diploma qualification with at least 2 years of relevant administrative or executive support experience.
• Strong communication and interpersonal skills.
• Meticulous, organised, and detail-oriented with good numerical accuracy.
• Proficient in Microsoft Office applications.
• Able to manage multiple priorities while maintaining a high level of professionalism.

Why Join Us?

• Opportunity to work in a professional and collaborative environment.
• Gain exposure to diverse business operations and executive support functions.
• Supportive team culture with opportunities for professional development.
• Convenient office location in the Central area.