Executive Assistant

Private Advertiser; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Executive Assistant provides high-level support to the Managing Director while managing key strategic projects and initiatives. This role offers exposure to cross-functional teams and opportunities to contribute to high-impact projects, with potential for growth into a broader leadership support role.

About you: Bachelor's degree in any discipline; minimum of 5 years of executive-support and office-operations experience; exposure to cross-functional initiatives; experience in fast-paced

Qualifications

• Bachelor's degree in any discipline, preferably with experience in business administration, project management, office management, or related fields
• Minimum of 5 years of experience providing executive support and managing office operations, including exposure to special projects or cross-functional initiatives
• Experience in a fast-paced trading or commodities environment is a plus
• Strong organizational, decision-making, and problem-solving skills, particularly under pressure

Responsibilities

• Provide comprehensive support to the Managing Director and senior leaders, including calendar management, meeting coordination, and communication of deadlines and deliverables
• Coordinate travel, accommodation, visas, and itineraries for senior leaders
• Prepare administrative reports, manage expenses, and maintain organized filing systems
• Partner with leadership on prioritizing initiatives and supporting decision-making
• Oversee administrative operations, including managing office supplies, vendor relationships, and service provider management
• Provide administrative support for various internal teams, managing documentation and maintaining organized filing systems
• Coordinate IT systems, including creation and removal of employee email accounts and assisting with onboarding
• Support the management of departmental budgets for administrative needs

Education

Bachelor's degree

Job description

About the role

The Executive Assistant provides high-level support to the Managing Director while managing key strategic projects and initiatives. This role offers exposure to cross-functional teams and opportunities to contribute to high-impact projects, with potential for growth into a broader leadership support role.

Key responsibilities

• Provide comprehensive support to the Managing Director and senior leaders, including calendar management, meeting coordination, and communication of deadlines and deliverables

• Coordinate travel, accommodation, visas, and itineraries for senior leaders

• Prepare administrative reports, manage expenses, and maintain organized filing systems

• Partner with leadership on prioritizing initiatives and supporting decision-making

• Oversee administrative operations, including managing office supplies, vendor relationships, and service provider management

• Provide administrative support for various internal teams, managing documentation and maintaining organized filing systems

• Coordinate IT systems, including creation and removal of employee email accounts and assisting with onboarding

• Support the management of departmental budgets for administrative needs

About you

• Bachelor's degree in any discipline, preferably with experience in business administration, project management, office management, or related fields

• Minimum of 5 years of experience providing executive support and managing office operations, including exposure to special projects or cross-functional initiatives

• Experience in a fast-paced trading or commodities environment is a plus

• Strong organizational, decision-making, and problem-solving skills, particularly under pressure