Executive Assistant & Office Manager

confidential jobs; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Confidential organization in Singapore seeks an Executive Assistant & Office Manager to provide high-level support to the Managing Director and to drive key administrative projects. The role exposes you to cross-functional teams and multiple initiatives, with opportunities to contribute to strategic priorities and grow into broader leadership support responsibilities.

You will manage calendars, travel, reports, budgets, vendor relations, onboarding and IT provisioning, ensuring efficient office

Qualifications

• Bachelor’s degree or equivalent in any field.
• Minimum of 5 years of executive support and office operations experience.
• Experience in fast-paced trading or commodities environment is a plus.
• Strong organizational, decision-making and problem-solving skills under pressure.

Responsibilities

• Provide comprehensive support to the Managing Director and senior leaders, including calendar management, meeting coordination, and communication of deadlines and deliverables.
• Coordinate travel, accommodation, visas, and itineraries for senior leaders.
• Prepare administrative reports, manage expenses, and maintain organized filing systems.
• Partner with leadership on prioritizing initiatives and supporting decision-making.
• Oversee administrative operations, including managing office supplies, vendor relationships, and service provider management.
• Provide administrative support for various internal teams, managing documentation and maintaining organized filing systems.
• Coordinate IT systems, including creation and removal of employee email accounts and assisting with onboarding.
• Support the management of departmental budgets for administrative needs.

Skills

Executive support

Office management

Cross-functional collaboration

Budget management

Education

Bachelor’s degree

Tools

Email account management

Onboarding support

Job description

The Executive Assistant & Office Manager provides high-level support to the Managing Director while managing key strategic projects and initiatives. This role offers exposure to cross-functional teams and opportunities to contribute to high-impact projects, with potential for growth into a broader leadership support role.

Key Responsibilities

Executive Support

• Provide comprehensive support to the Managing Director and senior leaders, including calendar management, meeting coordination, and communication of deadlines and deliverables.
• Coordinate travel, accommodation, visas, and itineraries for senior leaders.
• Prepare administrative reports, manage expenses, and maintain organized filing systems.
• Partner with leadership on prioritizing initiatives and supporting decision-making.

Administrative Support

• Oversee administrative operations, including managing office supplies, vendor relationships, and service provider management.
• Provide administrative support for various internal teams, managing documentation and maintaining organized filing systems.
• Coordinate IT systems, including creation and removal of employee email accounts and assisting with onboarding.
• Support the management of departmental budgets for administrative needs.

Requirements

• Bachelor’s degree in any discipline, preferably with experience in business administration, project management, office management, or related fields.
• Minimum of 5 years of experience providing executive support and managing office operations, including exposure to special projects or cross-functional initiatives.
• Experience in a fast-paced trading or commodities environment is a plus.
• Strong organizational, decision-making, and problem-solving skills, particularly under pressure.