EXECUTIVE ASSISTANT

RD AMERICAN SCHOOL PTE. LTD.; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

RD American School seeks an Executive Assistant to deliver high-level administrative and operational support to senior leaders and school initiatives. The role involves proactive project support, travel planning, and coordination across departments.

The EA will manage calendars, prepare reports and briefings, and act as a liaison with internal and external stakeholders, while maintaining discretion and adaptability in a fast-paced educational environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 3–5 years of EA or project/operations support experience.
• Strong English communication (spoken and written).
• Excellent organizational, planning, and execution skills.
• Independent worker with initiative and multitasking ability.
• Willingness to travel internationally for work.
• High discretion, professionalism, and attention to detail.
• Adaptable to a fast-paced international school environment.

Responsibilities

• Manage calendars, meetings, and correspondence for senior leadership.
• Prepare reports, presentations, and briefing materials for meetings and board updates.
• Coordinate and follow up on action items from leadership meetings.
• Serve as a point of contact for internal and external stakeholders.
• Assist with operational projects, process improvements, and school initiatives.
• Support strategic planning by collecting data, preparing analyses, and tracking metrics.
• Coordinate cross-departmental projects and ensure timely execution.
• Help implement leadership decisions and follow through on deliverables.
• Organize domestic and international travel arrangements for senior leadership.
• Support planning and execution of events, conferences, and school functions.
• Maintain confidentiality and discretion with sensitive information.
• Demonstrate self-discipline and manage multiple priorities under pressure.
• Support procurement duties and office operations.
• Provide ad-hoc support to leadership as required.

Skills

Calendar management

Meeting coordination

Executive support

Stakeholder liaison

Travel coordination

Project support

Education

Bachelor's degree in Business Administration/Management

Job description

JOB TITLE: EXECUTIVE ASSISTANT

ABOUT

RD American School partners exclusively with Riverdale Country School - one of America's top-ranked private schools. We are more than an educational institution - we are an accelerator of learning. Our approach is grounded in cognitive science and modern pedagogy, empowering students to thrive in a complex, fast-changing world.

ROLE

The Executive Assistant (EA) will provide high-level administrative and operational support to senior leadership, while also playing a key role in assisting with projects and school-wide initiatives. This role requires a proactive, highly organized individual with strong execution skills, the ability to work under pressure, and flexibility to travel when needed.

JOB RESPONSIBILITIES

Executive Support

• Manage calendars, meetings, and correspondence for senior leadership.
• Prepare reports, presentations, and briefing materials for meetings and board updates.
• Coordinate and follow up on action items from leadership meetings.
• Serve as a point of contact for internal and external stakeholders.

Operational & Strategic Support

• Assist with operational projects, process improvements, and school initiatives.
• Support strategic planning by collecting data, preparing analysis, and tracking key metrics.
• Coordinate cross-departmental projects and ensure timely execution.
• Help implement leadership decisions and follow through on project deliverables.

Travel & Event Coordination

• Organize domestic and international travel arrangements for senior leadership.
• Support planning and execution of events, conferences, and school functions.

Additional Responsibilities

• Maintain confidentiality and exercise discretion in handling sensitive information.
• Demonstrate self-discipline and ability to manage multiple priorities under pressure.
• Support procurement duties.
• Upkeep office pantry.
• Provide ad-hoc support to leadership as required.

REQUIREMENTS

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 3–5 years of experience as an Executive Assistant or in a project/operations support role.
• Strong English communication skills (spoken and written); other languages an advantage.
• Excellent organizational, planning, and execution skills.
• Ability to work independently, take initiative, and manage multiple priorities.
• Comfortable working in a fast-paced, start-up environment and able to handle pressure.
• Willingness to travel for work, including internationally.
• High level of discretion, professionalism, and attention to detail.
• Adaptable to a fast-paced international school environment.

At RD American School, you’ll be part of a forward-thinking team shaping the future of education. You’ll have the opportunity to innovate, lead, and make a meaningful impact on learners and families across the region.