Executive Assistant

Enviseam; Singapore; Hybrid; SGD 42,000 - 66,000; Full time

Job summary

Enviseam seeks a highly organized executive assistant fluent in English and Mandarin Chinese to support company executives in Singapore. The role requires managing calendars, drafting communications, organizing meetings, and handling logistics with discretion and professionalism.

Proficiency in Microsoft 365, Google Workspace, and Adobe Creative Suite is essential, as is a valid Singapore driving license. You will coordinate complex schedules, prepare reports, and maintain confidential records

Qualifications

• Proficient in Microsoft 365.
• Proficient in Google Workspace.
• Possession of a valid Singapore driving license (Class 3/3A/3C/3CA).
• Experienced in managing multiple priorities, administrative coordination, and logistics.
• Well-organized and detail-oriented with strong follow-up skills.
• Excellent communication in English and Mandarin Chinese, written and spoken.

Responsibilities

• Manage schedules for company executives.
• Draft, review, and send communications on behalf of executives.
• Organize and prepare for meetings, including gathering documents and logistics.
• Take accurate minutes and notes during meetings.
• Answer phone calls and relay messages to executives.
• Prioritize emails and respond when necessary.
• Remind executives of important events and tasks.
• Create reports and presentations.
• Manage files and administration systems.
• Maintain records and documents for executives.

Skills

English

Mandarin Chinese

Tools

Microsoft 365

Google Workspace

Adobe Creative Suite

Driving License (Singapore)

Job description

Enviseam is at the forefront of a new model of collaboration. We envision a world where the best in art and entertainment integrate seamlessly to deliver meaningful and culturally enriching experiences to audiences at scale. Enviseam exists in the space between these sectors; it is the connective tissue that joins artists, entertainers, and audiences. Enviseam delivers events and product launches that serve as defining moments for those that witness them.

The ideal candidate will be proficient in English and Mandarin Chinese, both written and spoken.

Responsibilities

• Manage schedules for company executive(s)
• Draft, review, and send communications on behalf of company executive(s)
• Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings
• Take accurate and detailed minutes and notes during meetings
• Answer and respond to phone calls, communicate messages and information to company executive(s)
• Prioritize emails and respond when necessary
• Remind company executive(s) to attend important events and tasks
• Create reports and presentations
• Manage files and administration systems
• Maintain various records and documents for company executive(s)

Qualifications

• Highly proficient in Microsoft 365
• Highly experienced in Google Workspace
• Proficient in Adobe Creative Suite In possession of a valid Singapore driving license of any of the following classes: 3, 3A, 3C, and 3CA
• Experienced in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills
• Professionally competent at communicating, both in English and as well as in Mandarin Chinese; both in writing (typing) as well as in speaking