Executive Assistant

SUMMIT TALENT PTE. LIMITED; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

SUMMIT TALENT PTE. LIMITED in Singapore seeks an Executive Assistant to support senior dealmakers with complex calendars, travel logistics, and stakeholder engagements across regions.

The role emphasizes discretion, proactive problem-solving, and the ability to coordinate confidential information, meetings, and events while occasionally traveling regionally. You will partner with leadership to streamline daily operations, prepare materials for investor visits, and ensure smooth execution of

Qualifications

• Excellent organizational skills with proactive mindset.
• High discretion when handling confidential information.
• Fluency in English and Mandarin (spoken and written) for regional liaising.
• Willingness to travel regionally 1–2 weeks every 12–18 months.

Responsibilities

• Manage complex calendars and meetings (video and in-person).
• Coordinate global travel itineraries and visa processing.
• Handle expenses and draft correspondence.
• Facilitate investor field trips and regional stakeholder engagements.
• Support internal staff events and ad hoc office projects.

Skills

Calendar management

Executive support

Travel logistics

Stakeholder management

Discretion & confidentiality

Meeting coordination

Job description

Overview

A prominent alternative investment firm is seeking an Executive Assistant to drive daily operations for senior dealmakers. You will orchestrate complex calendars, global travel logistics, and regional stakeholder engagements in a fast-paced setting.

Core Focus

• Executive Support: Manage intricate schedules, confidential files, and seamless video/in-person meetings.
• Global Logistics: Coordinate international itineraries, visa processing, and VIP client hospitality.
• Operations: Reconcile expenses, draft correspondence, and facilitate investor field trips.
• Team Culture: Help drive internal staff events and ad hoc office projects.

What You Bring

• Meticulous organizational skills with a proactive, self-motivated approach.
• High discretion in handling sensitive and confidential information.
• Professional fluency in both English and Mandarin (spoken and written) to liaise with regional stakeholders.
• Flexibility for occasional regional travel (1-2 weeks every 12–18 months).