Executive Assistance and Office Manager

SEADRIF Insurance Company; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

SEADRIF Insurance Company in Singapore is seeking an Executive Assistant and Office Manager to keep the CEO’s agenda and the office running smoothly. You will coordinate meetings, travel, papers, and follow-through, while contributing to digitising routine workflows in a small, regulated insurer across ASEAN time zones.

You will handle confidential information with care, write clearly, stay organised and provide reliable support to senior leadership and cross-functional teams.

Qualifications

• Minimum of five years’ experience as an executive assistant, office manager or related role.
• Experience supporting senior executives in financial institutions, professional firms, international organisations or government is advantageous.
• Excellent written communication and organisation skills.
• Ability to handle confidential information and see what needs doing without being told.

Responsibilities

• Manage the CEO’s calendar, meetings, travel and papers to ensure timely delivery and follow-up.
• Coordinate across ASEAN time zones and with Board, reinsurers and development partners.
• Oversee office operations, digitise routine workflows and maintain orderly processes.
• Support board meetings, partner events and company communications as needed.

Skills

Executive support

Office management

Calendar & travel coordination

Confidentiality & discretion

Job description

SEADRIF Insurance Company is a Singapore-based general insurer, regulated by the Monetary Authority of Singapore and owned by ASEAN+3 member governments through the SEADRIF Trust. We provide disaster risk insurance for public risk in Southeast Asia, working with ministries of finance, and place that risk with international reinsurance markets. We are a small team with a broad mandate.

We are looking for an Executive Assistant and Office Manager to keep the CEO’s agenda and the office running well.

The role starts with the CEO’s schedule. The CEO works with finance ministries, the Board, reinsurers and development partners across the region, and that work depends on good preparation and reliable follow-up: meetings arranged at the right level, papers ready on time, travel that works, and commitments tracked until they are done.

From there it extends to the office as a whole. Much of this work goes unseen, but in a small regulated insurer it matters. We are working to digitise routine workflows, so this role is about the parts that need judgement.

What we are looking for

You have at least five years’ experience as an executive assistant, office manager or in a similar role, and most strong candidates will have more. Ideally some of it was spent supporting a senior executive in a financial institution, professional firm, international organisation or government.

You are at ease with senior people, you handle confidential information with care, and you see what needs doing without being told. You write clearly, you keep things organised, and you follow through.

Experience with Singapore work passes, HR administration or a regulated financial institution is an advantage, but not a requirement.

Working arrangements

The role is full-time and based in our Singapore office. Some travel is expected for Board meetings, team retreats and partner events, and the work involves coordination across ASEAN time zones.

SEADRIF is an equal opportunity employer and welcomes applications from all backgrounds.

Learn more about the position: https://seadrif.org/news/seadrif-is-hiring-an-executive-assistant/