Executive Assistant (PA/ Maritime Industry/ Central)

TRUST RECRUIT PTE. LTD.; Singapore; Presencial; SGD 60.000 - 90.000; Jornada completa

Descripción de la vacante

TRUST RECRUIT PTE. LTD. is seeking an experienced Executive Assistant to support the Managing Director in Singapore. The role covers calendar management, correspondence, travel arrangements and meeting preparation within a fast-paced business environment.

You will coordinate with internal teams and external partners, oversee confidential information, and contribute to smooth office operations and compliance activities. Strong MS Office skills and discretion are essential.

Formación

• Diploma or Degree in Business Administration or related field.
• At least 5 years of experience as an Executive Assistant or Personal Assistant to senior management.
• Experience in the oil & gas, marine, offshore or shipping industry will be an advantage.
• Familiar with Singapore corporate administration and work pass applications will be an advantage.
• Proficient in Microsoft Office, especially Outlook, Word, Excel and PowerPoint.

Responsabilidades

• Manage the Managing Director's daily schedule, appointments and meetings.
• Handle emails, phone calls and business correspondence.
• Arrange business trips, including flights, hotels, visas and transportation.
• Prepare meeting documents, presentations and take meeting minutes.
• Follow up on important tasks, deadlines and outstanding matters.
• Handle confidential business and personal information.
• Oversee daily office operations, including office supplies, vendors and general administration.
• Maintain company documents, contracts and corporate records.
• Liaise with auditors, lawyers, banks and company secretaries on administrative and compliance matters.
• Monitor company licence renewals, insurance and statutory filing deadlines.
• Coordinate administrative matters for overseas offices and entities.
• Assist with invoice processing, staff claims and payment arrangements.
• Support HR matters such as employee onboarding, work pass applications, leave records and staff benefits.
• Assist with tender submissions, business proposals and company events.
• Handle other duties and projects assigned by the Managing Director.

Conocimientos

MS Office suite

Time management

Multitasking

Independent work

Confidential handling

Detail oriented

Fast-paced environment

Educación

Diploma or Degree in Business Administration or related field

Herramientas

Microsoft Office

Descripción del empleo

Job Responsibilities

• Manage the Managing Director's daily schedule, appointments and meetings.
• Handle emails, phone calls and business correspondence.
• Arrange business trips, including flights, hotels, visas and transportation.
• Prepare meeting documents, presentations and take meeting minutes.
• Follow up on important tasks, deadlines and outstanding matters.
• Handle confidential business and personal information.
• Oversee daily office operations, including office supplies, vendors and general administration.
• Maintain company documents, contracts and corporate records.
• Liaise with auditors, lawyers, banks and company secretaries on administrative and compliance matters.
• Monitor company licence renewals, insurance and statutory filing deadlines.
• Coordinate administrative matters for overseas offices and entities.
• Assist with invoice processing, staff claims and payment arrangements.
• Support HR matters such as employee onboarding, work pass applications, leave records and staff benefits.
• Assist with tender submissions, business proposals and company events.
• Handle other duties and projects assigned by the Managing Director.

Job Requirements

• Diploma or Degree in Business Administration or a related field.
• At least 5 years of experience as an Executive Assistant or Personal Assistant to senior management.
• Experience in the oil & gas, marine, offshore or shipping industry will be an advantage.
• Familiar with Singapore corporate administration and work pass applications will be an advantage.
• Proficient in Microsoft Office, especially Outlook, Word, Excel and PowerPoint.
• Good organisational, time management and multitasking skills.
• Able to work independently and handle confidential matters professionally.
• Responsible, proactive and detail-oriented.
• Able to work in a fast-paced environment and handle urgent tasks when required.