Executive Administrative Assistant & Billing Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 3,000 - 4,200; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an organized administrative professional to provide secretarial support to the Partners, Directors and Managers in Singapore. You will perform billing tasks, travel and meeting room bookings, upload files onto the in-house software, prepare statements and reports, and keep live status updates for managers.

Strong communication with internal stakeholders and the ability to deliver ad-hoc analytics will be required; only shortlisted candidates will be contacted.

Responsibilities

• Provide administrative/secretarial support to Partners, Directors to Managers assigned under his/her portfolio.
• Undertake various administrative tasks such as secretarial support, billings, travel bookings, meeting room bookings, upload files onto global in-house software on an ongoing basis etc
• Process billings and managing the billing process
• Carry out recovery activities with due diligence within prescribed standard operating procedures to minimize delinquency and ensuring compliance with the firm’s guidelines
• May be required to prepare statement of accounts, monthly ageing reports and/or any other adhoc reports as requested
• Maintain ‘live’ or up to date status reports, and provide the reports to managers upon requests
• Communicate actively with the respective internal stakeholders
• May be required to prepare simple analytical reports when necessary
• Assist in preparation of presentation materials, reports
• Provide status updates on files and track progress using in-house database
• Ad-hoc admin duties as assigned including support to members of the team

Job description

RECRUIT EXPRESS PTE LTD is seeking an organized administrative professional to provide secretarial support to the Partners, Directors and Managers in Singapore. You will perform billing tasks, travel and meeting room bookings, upload files onto the in-house software, prepare statements and reports, and keep live status updates for managers.

Strong communication with internal stakeholders and the ability to deliver ad-hoc analytics will be required; only shortlisted candidates will be contacted.