Executive Administrative Assistant — Billing & Reporting

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 29,016 - 42,408; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking an organized Administrative Assistant to provide secretarial support to Partners, Directors and Managers within the assigned portfolio. You will handle day-to-day tasks such as billing support, travel bookings, meeting room bookings, and file uploads into internal systems.

You will process billings, support the billing cycle, prepare statements of account and monthly ageing reports, and maintain live status reports.

Responsibilities

• Provide administrative and secretarial support to Partners, Directors, and Managers within the assigned portfolio.
• Handle day-to-day administrative tasks such as billing support, travel bookings, meeting room bookings, and uploading files into internal systems.
• Process billings and support the overall billing process.
• Carry out recovery activities in line with standard operating procedures to reduce delinquency and ensure compliance with firm guidelines.
• Prepare statements of account, monthly ageing reports, and other ad hoc reports when required.
• Maintain live status reports and provide updates to managers upon request.
• Communicate and coordinate actively with internal stakeholders.
• Prepare simple analytical reports where necessary.
• Assist with presentation materials, reports, and file progress tracking using the in-house database.
• Support ad hoc administrative duties as assigned and assist other team members when needed.

Job description

RECRUIT EXPRESS PTE LTD is seeking an organized Administrative Assistant to provide secretarial support to Partners, Directors and Managers within the assigned portfolio. You will handle day-to-day tasks such as billing support, travel bookings, meeting room bookings, and file uploads into internal systems.

You will process billings, support the billing cycle, prepare statements of account and monthly ageing reports, and maintain live status reports.