Executive Admin & Billing Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,480 - 58,032; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an organized administrator to support Partners, Directors and Managers. You will handle secretarial tasks, billing processes, travel and meeting room bookings, and upload files into the in-house system on an ongoing basis.

You will maintain up-to-date status reports, prepare simple analytical outputs when needed, and communicate with internal stakeholders to ensure smooth operations and timely delivery of administrative services.

Qualifications

• Support Partners/Directors with secretarial tasks and billing processes.
• Coordinate travel arrangements and meeting room bookings.
• Prepare reports and maintain files using in-house systems.

Responsibilities

• Provide administrative/secretarial support to the Partners, Directors to Managers assigned under his/her portfolio
• Undertake various administrative tasks such as secretarial support, billings, travel bookings, meeting room bookings, upload files onto global in-house software on an ongoing basis
• Process billings and managing the billing process
• Carry out recovery activities with due diligence within prescribed standard operating procedures to minimize delinquency and ensuring compliance with the firm’s guidelines
• May be required to prepare statement of accounts, monthly ageing reports and/or any other adhoc reports as requested
• Maintain ‘live’ or up to date status reports, and provide the reports to managers upon requests
• Communicate actively with the respective internal stakeholders
• May be required to prepare simple analytical reports when necessary
• Assist in preparation of presentation materials, reports
• Provide status updates on files and track progress using in-house database
• Ad-hoc admin duties as assigned including support to members of the team

Skills

Administrative

Secretarial

Billing

Travel bookings

Stakeholder comms

Education

Diploma or equivalent

Tools

Billing software

Reporting tools

Job description

• Provide administrative/secretarial support to the Partners, Directors to Managers assigned under his/her portfolio

• Undertake various administrative tasks such as secretarial support, billings, travel bookings, meeting room bookings, upload files onto global in-house software on an ongoing basis etc

• Process billings and managing the billing process

• Carry out recovery activities with due diligence within prescribed standard operating procedures to minimize delinquency and ensuring compliance with the firm’s guidelines

• May be required to prepare statement of accounts, monthly ageing reports and/or any other adhoc reports as requested

• Maintain ‘live’ or up to date status reports, and provide the reports to managers upon requests

• Communicate actively with the respective internal stakeholders

• May be required to prepare simple analytical reports when necessary

• Assist in preparation of presentation materials, reports

• Provide status updates on files and track progress using in-house database

• Ad-hoc admin duties as assigned including support to members of the team

Interested candidates, please email your resume to [e-mail]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted