Executive Administrative Assistant

MEXC; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

MEXC is seeking an Executive Administrative Assistant in Singapore to provide professional administrative and personal support to our senior management. The role demands meticulous organization, calendar coordination, travel planning, and confidential handling of information.

Fluent Chinese is required to liaise with Chinese counterparts. You will manage meetings, prepare materials, and handle expenses, invoices, and general office operations in a fast-paced, global trading environment.

Qualifications

• 3–5 years of experience in Office Administration or related roles.
• Fluent Chinese required to liaise with Chinese counterparts.
• Experience supporting senior management or executives.
• Strong attention to detail and ability to handle confidential information.
• Ability to multitask in a fast-paced environment.
• Proactive, responsible and service-oriented.

Responsibilities

• Provide comprehensive administrative and personal support to senior management.
• Coordinate internal and external meetings, including meeting rooms and required materials.
• Arrange business travel, flights, accommodation, transportation, and itineraries.
• Handle daily office administration and general administrative tasks.
• Support office facilities and maintenance-related matters.
• Assist with management expense claims, invoices, reimbursements, and payment-related documentation.
• Maintain accurate records of administrative expenses and supporting documents.
• Support management with ad-hoc projects and business-related assignments.

Skills

Executive support

Meeting coordination

Travel arrangements

Confidentiality

Multitasking

Proactive mindset

Job description

Founded in 2018, MEXC is a global cryptocurrency exchange serving millions of users worldwide. We are committed to building a secure, efficient, and accessible platform for digital asset trading.

MEXC is known for offering some of the lowest trading fees in the market, deep liquidity across a wide range of assets, and fast access to trending tokens. Our platform provides a comprehensive suite of services including spot trading, derivatives, staking, and other digital asset products designed for both retail and institutional users.

Built on high-performance infrastructure and a user-first philosophy, MEXC delivers fast execution, strong market depth, and a seamless trading experience for global users.

At MEXC, we believe the best platforms are built through constant improvement and open collaboration. We value direct communication, practical thinking, and individuals who take ownership of their ideas. Teams are encouraged to share insights, challenge assumptions, and contribute to how the platform evolves.

As the digital asset industry continues to evolve, we remain focused on innovation, transparency, and global expansion while building a trusted platform for the next generation of financial technology.

We are looking for a proactive, organized and detail-oriented Executive Administrative Assistant to provide professional administrative and personal assistance to our senior management while ensuring smooth day-to-day office operations.

Core responsibilities

• Provide comprehensive administrative and personal support to senior management.
• Coordinate internal and external meetings, including meeting rooms and required materials.
• Arrange business travel, flights, accommodation, transportation, and itineraries.
• Provide comprehensive administrative and personal support to senior management.
• Handle daily office administration and general administrative tasks.
• Support office facilities and maintenance-related matters.
• Assist with management expense claims, invoices, reimbursements, and payment-related documentation.
• Maintain accurate records of administrative expenses and supporting documents.
• Support management with ad-hoc projects and business-related assignments.

Requirements

• 3–5 years of experience in Office Administration, Operations or related roles.
• Fluent Chinese is a must to liaise with Chinese counterparts.
• Previous experience supporting senior management or executives
• Strong attention to detail and ability to handle confidential information.
• Ability to multitask and prioritize work effectively in a fast-paced environment.
• Proactive, responsible and service-oriented personality

Why Join Us

At MEXC, we believe people do their best work when they are trusted with real responsibility and given the freedom to grow.

• Ownership & Initiative – We encourage individuals to take initiative, lead projects, and contribute ideas that help shape how we build and improve the platform.
• Learning Culture – We regularly organize internal training programs, knowledge-sharing sessions, and learning initiatives where team members can both develop new skills and share their expertise with others.
• Ideas That Matter – New ideas are welcomed and discussed openly. Team members have a real voice in shaping which proposals move forward, and meaningful contributions are recognized and rewarded.
• Room to Grow – As a rapidly expanding global exchange, roles evolve quickly and individuals often have opportunities to expand their scope and take on greater responsibilities.
• Global Collaboration – Work with colleagues across different regions and cultures while contributing to a platform used by millions of users worldwide.