Admin & Operations Executive: Procurement, Finance & Secretariat

NYP Nanyang Polytechnic; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

NYP Nanyang Polytechnic in Singapore is seeking an Admin Executive to ensure smooth office operations within the Student Development & Alumni Relations Department. You will handle day-to-day administration, procure goods, process invoices, and support facilities bookings and asset management.

The role also includes front desk duties, routing enquiries, and providing secretariat support to the Director, including calendar management and meeting scheduling.

Qualifications

• Minimum 2 years of relevant experience in office administration, procurement, or finance.
• Good oral and written communication skills.
• Detail-oriented, independent and self-motivated with good time management.
• A team player with good problem-solving and decision-making skills.

Responsibilities

• Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
• Process invoices and reimbursement claims, and handle student payments via PSEA and AXS.
• Monitor expenditures and maintain records and documentation.
• Perform facilities booking-related functions.
• Track fixed assets and stored items; support asset write-off and disposal.
• Maintain equipment and logistics for loan to support events and programmes.
• Front counter duties, including issuing keys, blazers, equipment, and logistics items.
• Route enquiries from students and external parties.
• Provide secretariat support to the Director, including calendar management and meeting scheduling.
• Perform other ad-hoc administrative duties as assigned.

Skills

Communication skills

Time management

Attention to detail

Problem solving

Team player

Tools

Microsoft Office

Job description

NYP Nanyang Polytechnic in Singapore is seeking an Admin Executive to ensure smooth office operations within the Student Development & Alumni Relations Department. You will handle day-to-day administration, procure goods, process invoices, and support facilities bookings and asset management.

The role also includes front desk duties, routing enquiries, and providing secretariat support to the Director, including calendar management and meeting scheduling.