Executive Administrative Partner

FACEBOOK SINGAPORE PTE. LTD.; Singapore; On-site; SGD 110,000 - 170,000; Full time

Job summary

Meta is seeking an Executive Administrative Partner to provide high-impact support to senior leaders. You will manage complex calendars, coordinate high-stakes meetings, and drive day-to-day operations with speed and efficiency.

You will liaise with cross-functional teams, plan global travel, and leverage AI tools to streamline processes while ensuring adherence to company policies and budget tracking.

Qualifications

• 4+ years of experience in an executive administrative, executive assistant, or administrative business partner role supporting 1 or more senior leaders.
• 4+ experience coordinating domestic and international travel logistics for executives, including itinerary planning and expense management & reconciliation.
• 4+ experience managing complex calendars and coordinating high-priority meetings across multiple time zones and stakeholder groups.
• Experience communicating and collaborating with stakeholders at varying levels of seniority, adapting style and content to the audience.
• Experience identifying process inefficiencies and implementing solutions to improve administrative workflows.

Responsibilities

• Manage complex, dynamic calendars for one or more senior leaders, prioritizing meeting requests and resolving conflicts.
• Coordinate and prepare materials for executive-level meetings, including agendas, briefing documents, and follow-up actions.
• Plan and execute domestic and international travel logistics, including itineraries and accommodations.
• Serve as a primary point of contact between senior leaders and internal/external stakeholders, safeguarding communications.
• Partner with cross-functional teams to support planning and execution of team events, offsites, and leadership forums.
• Leverage AI tools and automation to streamline administrative processes and reduce manual tasks.
• Track and reconcile expense reports, purchase orders, and budget-related tasks per company policies.
• Anticipate operational needs of supported leaders and resolve issues before they escalate.
• Contribute to team-level operational improvements by identifying process gaps and scalable solutions.
• Build and maintain a broad internal network to boost cross-functional coordination.

Skills

Executive support

Travel coordination

Calendar management

Stakeholder communication

Process improvement

Job description

Meta is seeking an Executive Administrative Partner to provide high-impact administrative support to senior leaders across one or more of Meta's core business areas. In this role, you will serve as a trusted operational partner, enabling executives to focus on strategic priorities by managing complex calendars, coordinating high-stakes meetings, and driving seamless execution of day-to-day operations. You will work at the intersection of multiple cross-functional teams, anticipating needs, resolving logistical challenges, and ensuring leaders and their organizations operate with speed and efficiency.

Responsibilities

• Manage complex, dynamic calendars for one or more senior leaders, including prioritizing meeting requests, resolving scheduling conflicts, and ensuring alignment with business priorities
• Coordinate and prepare materials for executive-level meetings, including agendas, briefing documents, and follow-up action tracking
• Plan and execute domestic and international travel logistics, including itineraries, accommodations, and contingency planning
• Serve as a primary point of contact and liaison between senior leaders and internal and external stakeholders, exercising sound judgment in communications and information sharing
• Partner with cross-functional teams to support planning and execution of team events, offsites, and leadership forums
• Leverage AI tools and workflow automation to streamline administrative processes, improve efficiency, and reduce manual overhead across recurring tasks
• Track and reconcile expense reports, purchase orders, and budget-related administrative tasks in accordance with company policies
• Anticipate operational needs of supported leaders and proactively identify and resolve issues before they elevate
• Contribute to team-level operational improvements by identifying process gaps and proposing scalable solutions
• Build and maintain a broad internal network to facilitate cross-functional coordination and strengthen partnerships across teams

Minimum Qualifications

• 4+ years of experience in an executive administrative, executive assistant, or administrative business partner role supporting 1 or more senior leaders
• 4+ Experience coordinating domestic and international travel logistics for executives, including itinerary planning and expense management & reconciliation
• 4+ Experience managing complex calendars and coordinating high-priority meetings across multiple time zones and stakeholder groups
• Experience communicating and collaborating with stakeholders at varying levels of seniority, adapting style and content to the audience
• Experience identifying process inefficiencies and implementing solutions to improve administrative workflows

Preferred Qualifications

• Familiarity with AI-powered productivity tools and demonstrated ability to integrate them into administrative workflows to improve speed and quality of output
• Experience working in a role that required exercising independent judgment on behalf of senior leaders in ambiguous or time-sensitive situations
• Experience coordinating large-scale team events, leadership offsites, or cross-functional planning forums
• Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
• Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
• Experience supporting multiple senior leaders simultaneously within a fast-paced technology or global organization
• Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.