Executive Admin & Facilities Lead

WEICHAI SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

WEICHAI SINGAPORE PTE. LTD. is seeking an organized Administrative Executive to support its office operations in Singapore.

The role covers office and facilities management, travel arrangements, procurement and executive administrative support, with a focus on discretion and efficiency. You will work independently, coordinate with vendors and senior management, and handle confidential information with care.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Office Administration, Management, or related field preferred.
• 2–3 years of relevant experience in office administration, facilities management, executive administration, or similar role.
• Experience supporting senior management or handling confidential administrative matters is advantageous.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with travel booking, expense management, procurement, or administrative systems.

Responsibilities

• Oversee day-to-day administrative operations and maintain a well-organized office.
• Coordinate office maintenance, cleaning, and facilities-related matters.
• Arrange air tickets, hotel accommodations and travel documents for employees and senior management.
• Manage procurement, pantry supplies, stationery, and inventory.
• Provide day-to-day administrative support to management and arrange meetings/logistics.
• Process personal claims and expense submissions for senior management with accuracy.
• Handle confidential documents and communications with discretion.
• Prepare meeting minutes and arrange name cards.

Skills

Office administration

Facilities management

Travel arrangements

Procurement

Executive support

Confidential handling

Organization

Time management

Communication

Education

Bachelor's degree or Diploma in Business Administration or related field

Tools

Microsoft Office

Excel

PowerPoint

Job description

WEICHAI SINGAPORE PTE. LTD. is seeking an organized Administrative Executive to support its office operations in Singapore.

The role covers office and facilities management, travel arrangements, procurement and executive administrative support, with a focus on discretion and efficiency. You will work independently, coordinate with vendors and senior management, and handle confidential information with care.